Expenditure Of Approved Funds

(1) The following provisions prevail as to use of State Matching Funds by an approved Organization and shall be considered evidence of that Organization’s receipt of local matching contributions. (2) All Organizations applying for and receiving State Matching Funds should maintain a separate Disbursement Journal pertaining to that portion of its budget funded by State Matching Funds. The following shall be adhered to as to expenditures of State Matching Funds monies: (a) No more than forty percent (40%) of the total of State Matching Funds received in a fiscal year may be used for the administrative expense of operating said Organization. Administrative expenses include: salaries, in part or in total, of any employee, GUIDELINES FOR ORGANIZATION APPLYING FOR TOURIST CHAPTER 1670-05-01 PROMOTION MATCHING FUNDS commissions, rent, machinery, office equipment, utilities, furnishings, taxes, payroll or otherwise, postage, insurance, telephone and other amenities generally considered essential in the day-to-day operation of a business. (b) No State Matching Funds may be used to reimburse any member or contributor of said Organization for monies received which are used as locally raised matching funds, by cash transaction, development of promotional materials for a contributor or in-kind services. (c) Travel expenses to bona fide tourism travel/trade shows, exhibits, conventions, seminars, meetings, by authorized personnel representing the Organization are deemed to be eligible for State Matching Funds, provided attendance at such functions is in accordance with the Organization's marketing plan and the State's Travel Regulations. (d) Expenditures for promotional materials and events of the Organization's planning area, i.e., brochures of the Region, advertising through travel/trade press, billboards, new media, including radio, television, newspapers, periodicals, and other such outlets as are approved by the Commissioner of the Department of Tourist Development and outlined in the Organization's marketing plan. (e) Sponsoring familiarization tours within the Region to expose the area to travel/trade writers, travel agents, bus operators, tour brokers and wholesalers, airline personnel, and other groups capable of bringing visitors to the Region are deemed acceptable uses of State Matching Funds.