Definitions

(1) “Office of Open Records Counsel” means the office established by T.C.A. §§ 8-4-601, et seq., within the Tennessee Comptroller of the Treasury. PUBLIC RECORDS CHAPTER 1720-01-11 (2) “Public record(s)” or “record(s)” means all documents, papers, letters, maps, books, photographs, microfilms, electronic data processing files and output, films, sound recordings, or other material, regardless of physical form or characteristics, made or received pursuant to law or in connection with the transaction of official business by The University of Tennessee. “Public record(s)” does not mean the device or equipment that may have been used to create or store a public record including, but not limited to, a cell phone, computer, or other electronic or mechanical device or equipment. (3) “Public Records Request Coordinator” or “PRRC” means the individual, or individuals, designated in Section .03(2) who has, or have, the responsibility to ensure that public records requests are routed to the appropriate records custodian and are fulfilled in accordance with the TPRA. The Public Records Request Coordinator may also be a records custodian and/or a designee of the Public Records Request Coordinator. (4) “Public Records Request Response Form” means the records request response form developed by the Office of Open Records Counsel in accordance with T.C.A. § 10-7- 503(a)(2)(B). (5) “Records custodian” means the University unit, official, or employee lawfully responsible for the direct custody and care of a public record. The records custodian is not necessarily the original preparer or receiver of a public record. (6) “Requestor” means a person seeking access to a public record, whether it is for inspection or duplication. (7) “TPRA” or “Tennessee Public Records Act” means the state law codified in T.C.A. §§ 10-7- 501 et seq. (8) “The University of Tennessee” or “University” means the campuses, centers, units and institutes of The University of Tennessee, and all their constituent parts, and The University of Tennessee system administration. Neither “The University of Tennessee” nor “University” means The University of Tennessee Foundation, Inc., or The University of Tennessee Research Foundation. (9) “University unit” means any academic, administrative, or auxiliary office, department or division of the University or any other official entity of the University, functioning through University employees acting within the scope of their University employment.