Requirements For Student Organizations

(1) Constitution. (a) Any group petitioning for registration as a student organization must present a constitution following a standard form to facilitate reference. Social fraternities and sororities may be required to submit the equivalent national affiliation or other pertinent information. The constitution must contain the following information: 1. The name of the organization. 2. A statement of purpose for the organization. 3. Membership eligibility requirements. 4. A listing of officers by title, and any special functions of the offices. 5. A statement of the terms of the officers, and the time and method of election. 6. Frequency of meetings. 7. A statement of any membership dues, including amount and frequency of payment and provisions for disposition of any funds in the event of dissolution of the organization. 8. Provisions for faculty advisers. 9. Any other provisions relating to the purpose and function of the particular organizations. (b) Purpose. The Statement of Purpose shall be acceptable: 1. If it is reasonably clear and specific as to the aims and activities of the organization. 2. If the stated aims and activities of the organizations are compatible with academic function of the University, with the maintenance of order and propriety on the campus, and with the requirements of the University as a corporated entity, with legal obligations. (c) Size and Continuity. No maximum or minimum number of members shall be required for registration. The group petitioning, however, and anticipated membership as represented by the eligibility requirements, should be sufficient to give reasonable prospects of continuity for the organizations, and ability to carry out the purposes stated in the constitution. REGISTRATION OF STUDENT ORGANIZATIONS CHAPTER 1720-2-4 (d) Membership. Eligibility and Records. 1. Membership in registered student organizations shall be limited to students of the University, except where membership of faculty or other University staff is consistent with the structure and purposes stated in the constitution. Accurate membership records must be maintained and available to the faculty adviser. 2. To be eligible to serve as an officer in a registered student organization, a student must not be on disciplinary or academic probation. To be eligible to serve as an officer in the Student Government Association, including both executive officers and senator, and in a registered student organization, the names of the new officers must be transmitted to the Office of the Dean of Students within three days. (e) Faculty Advisers. Eligibility and Rule. All student organizations, except national social fraternities and sororities (which shall have alumni advisers) and religious center operating under church auspices, must have one or more qualified faculty advisers. When the membership exceeds fifty, organizations are urged to obtain an additional faculty adviser. 1. Any faculty member at The University of Tennessee at Chattanooga may serve as faculty adviser to a student organization. With the sanction of the Office of the Dean of Students nonteaching members of the University Staff whose positions are comparable to full-time faculty members may also serve. The Office of the Dean of Students must be notified of any change in faculty advisers. 2. A faculty member who agrees to the request of a student organization to serve as its faculty adviser accepts thereby responsibility for encouraging the organization in its purposes and activities, within the limits of University policy. Faculty and alumni advisers are responsible for being familiar with: (i) This policy, and other University regulations pertaining to student organizations and speakers. (ii) The constitution and purposes of the student organization they are advising. (iii) The activities and projects of their organizations. (f) Review and Approval. 1. Any change or amendment effecting the nature of the organization as originally approved must be brought to the attention of the Dean of Students and receive formal approval through the same procedure as any original registration process.