Procedure For Registration Of Organizations

(1) In order to become officially registered as a student organization, a group must meet the criteria set forth in Rule 0240-2-4-.04 (CRITERIA FOR REGISTRATION OF ORGANIZATIONS) and must provide to the institution or school a minimum of the following: (a) An application or request to form the organization on the form designated by the institution or school; (b) The proposed constitution and bylaws of the organization, which must clearly contain the following: the name, purpose, proposed activities, and rules of membership of the organization, the officers, their terms and methods of selection, the proposed nature and frequency of meetings and activities, and the financial plans of the organization, including any proposed fees, dues and assessments; (c) The names and signatures of the charter members of the organization; (d) The names of the faculty advisor and/or the administrative officers of the institution or school who will sponsor the organization; (e) A statement of assurance of compliance by the organization that it will comply with all rules and regulations, policies and procedures of the Board and the institution or school and with all federal and state laws and regulations. (2) The designated number of copies of the foregoing documents and information must be submitted to the office of the designated body or bodies of the institution or school authorized to review and make recommendations concerning proposed organizations. Recommendations regarding registration of a proposed organization must be forwarded by the designated body or bodies of the institution or school to the president of the institution or the director of the school, or his authorized designee; and registration by the president or director of his designee is necessary before the organization can be officially registered. (3) Any official or body responsible for reviewing or registering proposed organizations may require the sponsors to clarify any materials or information provided in the registration process, to resubmit the application or request with non-conforming materials or provisions deleted, or to appear at a hearing STUDENT ORGANIZATIONS CHAPTER 0240-2-4 for the purpose of providing additional information and testimony concerning the purposes, aims or proposed activities of the organization.