Disciplinary Holds And Records

(1) Disciplinary Holds. The Respondent’s academic record (including, without limitation, the release of the Respondent’s official or unofficial transcript), degree, ability to register for classes, and/or ability to re-enroll may be placed on disciplinary hold by OSA or by another appropriate University office at the request of OSA for the following reasons: (a) To require the Respondent to participate in the student conduct process (OSA will release the hold after the Respondent attends the Educational Conference, but may reinitiate the hold in order to require the Respondent to participate in other parts of the student conduct process); (b) To require the Respondent to satisfy the terms and conditions of disciplinary sanctions received (the hold shall be released after the terms and conditions have been satisfied); or (c) To require the Respondent to notify OSA or another appropriate University office of their desire to re- enroll at the University. (2) No diploma shall be given and no grades, academic credit, or degree shall be awarded to a student who has been placed on disciplinary hold. A letter from OSA will accompany the transcript of a student who is requesting their transcripts be sent to another academic institution while having a disciplinary hold detailing that the student has a disciplinary hold. (3) Maintenance of Student Disciplinary Records. The University maintains student disciplinary records separately from student academic records. (a) Disclosure of Student Disciplinary Records while a Student is enrolled. 1. While a student is enrolled in the University, OSA may disclose disciplinary records to University officials who have a legitimate educational interest in the disciplinary records, or to students who request to inspect their disciplinary records. OSA may disclose disciplinary records to other persons only in accordance with state or federal law and in some circumstances will be required by state or federal law to disclose disciplinary records (e.g., subpoena, judicial order). 2. While a student is still enrolled in the University but applying for post-graduation employment, transfer, or graduate school, OSA will disclose a student’s STUDENT CODE OF RIGHTS AND RESPONSIBILITIES CHAPTER 0240-10-06 disciplinary records to persons outside of OSA if the student requests that the information be shared. Notwithstanding the previous sentence, OSA will disclose disciplinary records as required by state or federal law (e.g., subpoena, judicial order). (b) Disclosure of Student Disciplinary Records after a student is no longer enrolled. After a student is no longer enrolled in the University, OSA will disclose a student’s disciplinary records to persons outside of OSA only if the student requests that the information be shared (including, but not limited to, for the purpose of transferring schools, attending graduate or professional school, to seek admission into a State Bar, completing pre- employment background screenings, etc.). Notwithstanding the previous sentence, OSA will disclose disciplinary records as required by state or federal law (e.g., subpoena, judicial order). (c) Expungement of Student Disciplinary Records. OSA permanently maintains student disciplinary records for students who have received the following sanctions (or their equivalents under previous versions of the Student Code): suspension; expulsion; withholding of degree; or revocation of degree. OSA expunges student disciplinary records for other students who have completed the disciplinary process seven (7) years after graduation, or the last date of enrollment, or after the date the decision becomes final, whichever is later, except as prohibited by law or a University litigation hold.