Children’S And Pregnant Women’S Case Records

(1) The agency shall maintain records on all children and pregnant women regardless of whether the child or pregnant woman is in a foster home, group care home, or other arrangement. (2) The records of children and pregnant women shall include the following items when appropriate and available. Efforts made to gather unavailable information must be documented. (a) Face sheet with current addresses of the parents. (b) A report of each child or pregnant woman’s initial physical examination, current immunization record; and records of ongoing care received while in the home. (c) Written permission for the agency staff to obtain emergency medical care signed by the person legally responsible. (d) Information regarding coverage for medical expenses, e.g., insurance, Medicaid, etc. (e) Correspondence. (f) Legal documents including documentation of the agency’s authority to give care. (g) An intake and case planning study. (h) Agency agreements or contracts. (i) Record of school progress, if applicable. (j) Narrative record of casework treatment, supervisory visits, conferences, and collateral visits. Entries shall be made at least quarterly, shall be dated, and shall identify the worker recording the information. (k) Foster care plans and reports as required by Tennessee’s foster care review laws. (l) Verification of sexual abuse orientation. (m) Information on the identity of the alleged father. STANDARDS FOR CHILD-PLACING AGENCIES CHAPTER 0250-04-09 (n) Background information on both parents including physical description, family, social, and health history. (3) An infant being placed for adoption within three months will not require a separate case record.