Local Community Corrections Advisory Board/Committee

(1) Establishment of Community Corrections Advisory Board/Committee. (a) Funding may be granted to a county upon the establishment of a local community corrections advisory board. Each community corrections advisory board shall serve the county(s) and be representative of all in its jurisdiction. (b) When it is more cost-effective and feasible for one or more jurisdictions to join together, there may be one community corrections advisory board committee serving all the counties involved. (c) A private agency is not required to establish a separate community corrections advisory committee. The agency's board of directors may serve as the advisory committee if it meets the membership requirements set forth in T.C.A. Section 40-36-201. (2) Duties of Community Corrections Advisory Board/Committee. (a) Each community corrections advisory board/committee shall be responsible for: 1. Performing the duties enumerated in T.C.A. Section 40-36-202. 2. Adopting written by-laws. COUNTY CORRECTIONS INCENTIVE PROGRAM CHAPTER 0420-2-1 3. Adopting local program policies and procedures which conform to standards promulgated by the Department. 4. Adopting a table of organization designating lines of authority. 5. Reviewing potential bidders for offender services and making recommendations regarding sub-contracts which present no conflicts of interest with the community corrections advisory board/committee, county legislative body or community correction program staff. 6. Developing a public education program and implementing public information activities at a minimum of once per quarter which inform and educate the general public regarding the need for diversion of non-violent offenders from confinement and the benefits of these programs to the local community. 7. Conducting business in accordance with the Sunshine Act, T.C.A. Section 8-44-101 et seq. 8. A community corrections advisory board/committee shall not be responsible for determining individual offender eligibility or termination. (3) Membership/Appointment of Board/Committee. (a) Each community corrections advisory board/committee shall demonstrate that its membership represents a reasonable cross-section of the local population, including minority and female representation. (b) The by-laws of the community corrections advisory board/committee shall be written and presented to each incoming member. (c) At a minimum, a multi-jurisdictional community corrections advisory board/committee shall include at least one of each type of representative required by T.C.A. Section 40-36-201. There shall be a representative from each of the judicial districts being served. (4) Training of Community Corrections Advisory Board. (a) The community corrections manager shall develop and conduct a local orientation program, approved by the Department of Correction, for each community corrections advisory board/committee and provide documentation of its orientation program. (b) All community corrections advisory board/committees shall undergo in-service training as provided by the grantee and the Department to keep board members up-to-date in the field of community corrections. Each program shall document training by incorporating the training curriculum into the board minutes and by providing an attendance sheet. (5) Meetings of the Board and its Committees. (a) At a minimum, each community corrections advisory board/committee shall meet on a monthly basis during the first three months of a new program and on a quarterly basis thereafter. (b) Minimally, each board shall elect a chairperson, vice-chairperson and secretary. COUNTY CORRECTIONS INCENTIVE PROGRAM CHAPTER 0420-2-1 (c) The program manager shall document all meetings. Each committee should met a minimum of once per year, except for the executive committee which shall meet a minimum of twice per year. (d) Each community corrections advisory board/committee should have the following committees: 1. Executive Committee - Conducts transactions of the board which need to be acted upon immediately or discusses issues which may jeopardize the public image of the unit/department (i.e., emergency budget modifications, behavior of clients or staff which may detrimentally affect the department). A report shall be given to the full board at its next regularly scheduled meeting. 2. Finance Committee - Reviews the proposed community corrections budget and makes a recommendation to the full board regarding its adoption. 3. Public Education Committee - Develops, conducts and monitors a public education program for the unit which informs and educates the public about the need for diversion. 4. Program Committee - Monitors the effectiveness of local community correctional services and makes recommendations to the full board regarding needed modification; along with the community corrections manager, reviews innovative community corrections programs in operation in the United States for potential replication; reviews and recommends potential subcontracts for services to the full boards; reviews proposed program policies and procedures and makes recommendations to the full board regarding their adoption.