Enrollment Of Students

(1) Every licensed school of cosmetology shall maintain documentation of age and education in each student’s file, which evidences eligibility for enrollment under the terms of T.C.A. § 62-4- 122(a). (2) Every enrollment of a student in a school of cosmetology shall be evidenced by a written enrollment agreement which clearly details the rights and obligations of both parties. (3) The school shall: (a) Furnish to the student an executed copy of the enrollment agreement; (b) Maintain a copy of the agreement in the student’s file; and (c) Keep copies of all receipts and payments the student has made or received in the student’s files. LICENSING CHAPTER 0440-01 (4) Every student enrollment agreement shall: (a) Be signed and dated by the student and an authorized representative of the school; (b) Specify the number of clock hours in the course of instruction and an approximate number of weeks or months required for completion; (c) Identify all costs and charges which the student must bear; (d) Indicate any grounds for termination of a student by the school; (e) State in clear and understandable language the school’s refund policy; (f) List any special conditions or requirements for graduation; (g) Contain an acknowledgment that the student has read and understands the agreement before making any payment thereunder; (h) Include the school’s discrimination and anti-harassment policy; (i) Include page numbers on each page and be initialed by the student on each page; (j) Contain a clearly defined policy on how the school will maintain sanitary code requirements and the student’s role in maintaining those requirements, which must be based on the curriculum and industry practices; and (k) Contain an initialed acknowledgement by the student that the student has received a full and true copy of the student enrollment agreement for their own personal records. (5) For students enrolling in teaching programs, the file shall contain documentation that the school notified the enrollee in writing that an applicant for an instructor’s license must have been licensed for three (3) years prior to applying for an instructor’s license, along with any other qualifications that the legislature or the Board determines. (6) All application information, including documentation and enrollment agreements required under this rule, shall be included in the student’s file and made available for inspection by members or inspectors of the Board during business hours. (7) A student shall be actively enrolled in a licensed school in order to participate in an apprenticeship program. (8) An apprentice program must be completed within 150% of the time allowed for a student to complete a course of study under the school’s standard, non-apprenticeship contract agreement.