Repository For Permanent Records

(1) Category I, II, III, and V private schools and Category IV church-related schools (defined in State Board Rules Chapter 0520-07-02) which cease operation shall place their student academic and attendance records with the local public school district where the school was located. Schools which merge, consolidate, or undergo change of ownership may deposit their records with the continuing school rather than the local public school district. Category II, III and IV schools shall also send a copy of student academic and attendance records to the school’s accrediting or membership agency, if required by the agency. These records may be maintained electronically. (2) Category I, II, III, and V private schools and Category IV church-related schools which cease operation shall notify the Director of Schools of the public school district where the school was located and the Department utilizing the closing form provided by the Department. (3) Category I, II, III, and V private schools and Category IV church-related schools which cease operation shall give adequate public notice of the location of student records, by publicizing the name and address of the receiver of records in a local newspaper, on the school’s website (if applicable), and by sending written communication by electronic or post mail to all parents of enrolled students, with a copy submitted to the Department. This notice shall be given at least thirty (30) days prior to the school’s last day in operation.