Fees And Charges

(1) Prior to producing copies of records, a Records Custodian or the PRRC shall provide a Requestor with an itemized estimate of the fees and charges, to the extent possible. (2) Payment in advance may be required before producing requested records if the estimated cost exceeds $100.00. (3) When fees for copies and labor do not exceed $10.00, the fees shall be waived. PUBLIC RECORDS CHAPTER 0520-12-03 (4) Fees and charges for copies are as follows: (a) 15 cents ($0.15) per page for 8 ½” x 11” (letter) or 8 ½” x 14” (legal) black and white copies. (b) 50 cents ($0.50) per page for 8 ½” x 11” (letter) or 8 ½” x 14” (legal) color copies. (c) Labor charges for the time, in hours, to produce copies of records whenever the time exceeds 1 hour. Labor charges shall be calculated by multiplying the base hourly wage rate of each employee by the time each employee spends in locating, retrieving, reviewing, redacting, and reproducing records, minus the first hour of the most highly paid employee. (d) The actual costs assessed by a vendor, if an outside vendor is used. (5) If a public record is maintained in color but can be produced in black and white, the Records Custodian or PRRC shall advise the Requestor that the record can be produced in color if the Requestor is willing to pay a charge higher than that of a black and white copy. (6) Payment is to be made by cashier’s check or money order payable to the Tennessee Department of Education. (7) The Department will aggregate record requests when more than four (4) requests are received in a calendar month, either from a single individual or a group of individuals deemed working in concert, in accordance with the “Frequent and Multiple Request Policy” promulgated by the OORC. The PRRC shall notify a Requestor if they have been deemed to be working in concert and shall notify the Requestor of their right to appeal the decision to the OORC.