Fees And Charges

(1) Prior to producing copies of records, the Records Custodian shall provide the Requestor with an estimate of the charges (itemized by per page costs, labor, and other) to be assessed, and may require pre-payment of such charges before producing requested records. If the time required to identify, locate, redact (if applicable), and download or transmit records maintained electronically via methods set forth in Section .08 of this Chapter exceeds the labor threshold identified in paragraph (3) below, the production of the records shall be subject to the same labor charge identified in paragraph (3) below. PUBLIC RECORDS REQUESTS CHAPTER 0520-15-01 (2) When fees for copies and labor do not exceed $10.00, the fees shall be waived. Requests for waivers for fees above $10.00 must be presented to the PRRC, who is authorized to determine if such waiver is in the best interest of the State Board and for the public good. (3) Fees and charges for copies are as follows, but no more than the safe harbor amount authorized by the OORC Schedule of Reasonable Charges, unless a higher charge can be documented: (a) $0.15 cents per page for letter and legal-sized black and white copies; (b) $0.50 cents per page for letter and legal-sized color copies. (c) Labor will be charged when time exceeds two (2) hours and shall be calculated according to the OORC Schedule of Reasonable Charges. (d) If an outside vendor is used, the actual costs assessed by the vendor. (e) Other charges shall be in accordance with the OORC Schedule of Reasonable Charges. (4) Payment is to be made in cash, money order, or personal check payable to the Tennessee State Board of Education. (5) Payment in advance will be required when costs are estimated to exceed $100.00.