Requests For Inspection Or For Reproduction Of Public Records

(1) A request to the Bureau for inspection or reproduction of Public Records may be made in person, via telephone, via e-mail, postal mail, or facsimile transmission; provided, however, that a citizen making a request by telephone may be asked to follow up with a written request to the Bureau. The request shall identify with reasonable specificity the Public Record, set, or system of Public Records which is being requested. (2) Within seven (7) days after receipt of the request for inspection, or inspection and reproduction, of the requested Record, Bureau legal staff shall review the Records that are within the scope of the request to determine whether the Records appear to be Public Records and, if so, assess the status of the Public Records and the scope of the request. (3) Upon review and prior to the release of the requested Public Record, the Bureau’s staff may redact any data or information in the Public Record that is confidential, privileged or otherwise protected from disclosure by state law. (4) If it appears from the Bureau legal staff’s review and assessment that any requested Record is a Public Record but that inspection and/or reproduction of the Record, or the system of Records, cannot immediately be provided, then the Bureau staff shall act in accord with T.C.A. § 10-7-503 and within seven (7) days after receiving the request, furnish the requestor with a completed records request response form. The request response form shall be the current form as promulgated by the Office of Open Records Counsel. (5) Denial of Request to Inspect or Reproduce Records. If, within the seven (7) days after receipt of the request, it appears from the Bureau staff’s review and assessment that any Record within the scope of the request is, pursuant to state or federal law, not subject to public inspection or reproduction, Bureau staff shall provide notice of the basis of the denial to the requesting individual or entity in writing as required by law. Staff may use the current records request response form as promulgated by the Office of Open Records Counsel.