Accountability For Surplus Personal Property

(1) No state owned personal property within any State department or agency included under the scope of the rules of this chapter shall be disposed of, transferred, assigned, or entrusted to any other department or agency or official or employee thereof without the written approval of the Director of State Personal Property Utilization Division. (2) All personal property that has been declared to be surplus shall be reported immediately to the Commissioner, regardless of its value or condition, for disposal, except for products for which the producing agency is designated as the agent for disposal. (3) The property officer of the agency reporting surplus property is responsible for maintenance of accountability and insuring that an audit trail is available to show the disposition of all items reported. (4) Property in custody of an agency property officer shall be accorded adequate and appropriate storage to prevent deterioration, and shall be protected against theft, pilferage, and unauthorized withdrawals. (5) Property that has been reported as surplus shall not be returned to service, transferred or otherwise be removed from availability without prior approval in writing from the Director of State Personal Property Utilization Division. (6) As soon as possible after property is declared surplus, the Commissioner or his designate will screen reported property and take one of the following actions, based on the criteria set out in rule .05 of this chapter. (a) Transfer property to another State agency and cancel accountability of surplusing agency. (b) Pick up and cancel agency accountability. (c) Sell at agency location and cancel agency accountability. (d) Instruct agency to deliver to a specified point. (e) Authorize destruction and cancel agency accountability. DISPOSAL OF STATE SURPLUS PROPERTY CHAPTER 0690-02-01 (f) Refuse approval of declaration of the property as surplus property. All such refusals shall be reported monthly to the Board of Standards by the Commissioner of the Department of General Services. Such report shall set forth the agency, description of the property, quantity, estimated fair market value, and the reason the declaration was not approved.