Requesting Access To Public Records

(1) Public record requests, whether written or oral, shall be made to the PRRC, to ensure public record requests are routed to the appropriate records custodian and fulfilled in a timely manner. (2) Public record requests must include the following information clearly and concisely expressed: (a) Name and Tennessee contact information (in order to provide any communication required under the TPRA); (b) Detailed description of the records being requested, including type, timeframe, subject matter or key words, and any other information identifying the records; (c) Statement whether the request is for inspection or receipt of copies or both; and (d) Delivery preference if requesting copies. (3) Proof of Tennessee citizenship by presentation of a valid Tennessee driver license is required as a condition to inspect or receive copies of public records and must be presented with the request. To the extent that the requestor cannot provide government-issued photo identification, the PRRC may accept an alternative form of identification. The PRRC may waive the requirement of presentation of a driver license if the requestor has previously provided proof of Tennessee citizenship. Proof of citizenship for offenders currently housed in Tennessee state prisons will be confirmed through the Department of Corrections. (4) Requests for inspection shall be made: (a) In person at the office of the PRRC; (b) By phone to the PRRC; or (c) In writing sent or delivered to the PRRC. (5) Requests for copies, or requests for inspection and copies, shall be made in writing. A requestor shall use the THDA Public Records Request form which is available on the THDA website. (6) Requests not made in the appropriate manner, or not directed to the PRRC as provided herein, will not be accepted. Requests made via any method other than those prescribed herein will not be accepted. (7) The contact information for the PRRC is as follows: Bruce Balcom or Charity Miles Williams Andrew Jackson Building, 3 rd Floor 502 Deaderick Street Nashville, Tennessee 37243-0200 615-815-2200 PUBLIC RECORDS CHAPTER 0770-07-01 615-916-5054 (Fax) publicrecordsrequest@thda.org (8) Any changes to the contact information for the PRRC shall be posted on the THDA's website. The name of the person(s) currently serving as PRRC shall be posted on the THDA’s website.