Access To Records

(1) Inspection: (a) There shall be no charge for inspection of public records. (b) The location for inspection of open public records will be determined by the PRRC and shall occur during times in which THDA is otherwise open for business at the office location of the PRRC in Nashville. (c) Under reasonable circumstances, the PRRC may require an appointment for inspection or may require inspection of records at an alternate location. (2) Copies: (a) Copies will be available for pickup at a location specified by the PRRC. (b) Upon payment for postage, copies will be delivered to the Requestor’s home or business address by the United States Postal Service. Additional permitted means of delivery are UPS and FedEx, pre-paid label required. (c) Electronic records that can be sent in a single transmission will be sent by email. (d) The PRRC may allow a requestor to make copies of inspected records with personal equipment at the inspection location, upon prior approval by the PRRC and payment in advance of any costs and fees incurred by THDA in preparing the records to be copied. A requestor will not be allowed to connect any personal equipment to any THDA end- point device or the network and will not be allowed to jeopardize the integrity or organization of the records. (3) Limitations on use of recording devices: (a) A requestor’s use of electronic recording equipment shall be limited to devices which take images of the records requested. Requestor shall not be permitted to capture video of the interior of buildings where copies or inspections are being made. After being informed by staff that attempts to capture such video or images, continued efforts to take video or images of staff or the interior of the buildings will result in termination of the inspection or copying session. If making an inspection only, the use of personal recording devices shall not be permitted unless any costs and fees have been paid in advance as provided in 0770-07-01-.06(2)(d).