Definitions

(1) “Governmental Entity” means the State of Tennessee, or any county, municipality, city or other political subdivision of the State of Tennessee. (2) “Office of Open Records Counsel” or “OORC” means the office established pursuant to Tenn. Code Ann. §§ 8-4-601 et seq, or any successor office or entity. (3) “Privacy Counsel” means the General Counsel of TDMHSAS unless otherwise delegated. (4) “Public Records” means all documents, papers, letters, maps, books, photographs, microfilms, electronic data processing files and output, films, sound recordings, or other material, regardless of physical form or characteristics, made or received pursuant to law or ordinance or in connection with the transaction of official business by any governmental agency, not otherwise protected by law or exempt from disclosure under the TPRA. (5) “Public Records Request Coordinator” or “PRRC” means the individual, or individuals, designated in Rule 0940-01-10-.05 who has, or have, the responsibility to ensure public record requests are routed to the appropriate records custodian and are fulfilled in accordance with the TPRA. The PRRC may also be a records custodian. (6) “Records Custodian” means the office, official, or employee lawfully responsible for the direct custody and care of a public record. The records custodian is not necessarily the original preparer or receiver of the record. (7) “Requestor” means the citizen seeking access to a public record, whether it is for inspection or duplication. PUBLIC RECORDS REQUESTS CHAPTER 0940-01-10 (8) “TDMHSAS” or the “Department” means the Tennessee Department of Mental Health and Substance Abuse Services. (9) “TPRA” means the Tennessee Public Records Act found in Title 10, Chapter 7 of the Tennessee Code Annotated.