Duties And Documentation

(1) Any private entity providing probation supervisory services shall: (a) Supervise all misdemeanor defendants sentenced by a proper order of probation to be supervised by the private entity and to assist the defendants so sentenced in completing all court ordered conditions of probation; (b) Maintain documentation on all misdemeanor defendants sentenced to be supervised by the private entity. All books, records and documentation maintained by the private entity relating to work performed or money received for supervision of misdemeanor defendants so sentenced shall be maintained for a period of three (3) full years from the date of final payment or audit. Such records shall be subject to audit, both fiscal and performance, at any reasonable time and upon reasonable notice by the Council, or by the courts or the duly appointed representatives of the courts in which the private entity operates. The records shall be maintained in accordance with generally accepted accounting principles; (c) Perform any additional duties that the judges of the courts for which the private entity provides misdemeanor probation supervisory services may by local rule or court order require; (d) Maintain and have available for the Council, court, or probationer to view the following: 1. Schedule of fees, including a policy for indigent offenders; and 2. Proof of insurance and performance bond required under 1177-2-.02; and (e) Assume responsibility for the actions of all employees, agents, and owners acting within the scope of their employment with the private entity.