Authority, Purpose And Applicability

(1) Authority. The Commission has the authority to determine the proper disposition of state records. The Commission shall direct the Department of State to initiate, through the Division, any action it may consider necessary to accomplish more efficient control and regulation of records holdings and management in any agency. (2) Purpose. The purpose of these rules is to assist state agencies in maintaining and disposing of their records to ensure each record’s authenticity, integrity, reliability and accessibility. To demonstrate these characteristics, a record must be accurate, complete, unaltered and able to be located and retrieved. (3) Applicability. These rules are applicable to all agencies contained within the executive, legislative and judicial branches of state government. These rules apply to all records maintained by state agencies, regardless of the type or format of the records, or the type of storage media used.