Forms And Completion Of Forms

(1) A Notice of Rulemaking Hearing filed with the Secretary of State will require the following: (a) Three (3) original forms (SS-7037) documents with original signatures in hard copy or a single PDF copy of the signed original form (SS-7037). Signatures may be affixed electronically. 1. The following guidelines apply to the document: (i) The documents must be clean and legible copies. (ii) Use of capitals and lower case in all text. No “all caps.” (iii) No bold, underline or italic fonts. (iv) No auto numbering on paragraphs in text of rule. (v) Do not use the MS Word function “track changes.” NOTICE OF RULEMAKING CHAPTER 1360-01-01 (vi) No unneeded punctuation. Example: No comma between rule number and rule title or apostrophe after agency name in main heading. (vii) Use T.C.A. for Tennessee Code Annotated. (viii) No hard return at the end of lines within a paragraph. Use only at end of paragraph. (ix) Use the enter key to put space between paragraphs. Do not use paragraph formatting before or after the paragraph to create space. This function does not work with style pallets. (x) Use hyphens on keyboard with no spaces between hyphen and rule numbers. Variations can cause search options to overlook target. (xi) No single digits on rule and chapter numbers. Place “0” with single numbers. Example: 1200-5-5 = 1200-05-05. (xii) Font style shall be Arial and point size 10. (b) A digital version of the original form (SS-7037) shall be submitted contemporaneously with the filing. 1. The file must be transmitted to the Division of Publications in MS Word format via email to publications.information@tn.gov. 2. The email must include the following information within the body of the email: (i) Chapter and rule number. (ii) Name, address, telephone number and email of the person who is responsible for the contents of the filing. (iii) Files not required by the Secretary of State should not be included within the email. (iv) Electronic submission of forms shall not be encrypted. Any transmission of encrypted material to the Secretary of State pursuant to the Uniform Administrative Procedures Act will be rejected and returned to the agency as noncompliant. (2) Page numbering – Page one of all filings will be on the prescribed form. All additional pages will be numbered sequentially at the bottom, middle of the page. (3) The substance of the proposed rules(s) shall be added to the form at the designated place. The text must be formatted according to the rules of the Secretary of State (see Rule 1360- 01-02). (4) The Secretary reserves the right to reject any filing not in compliance with these rules or other rules pertaining to rulemaking. (5) A completed sample of form SS-7037 can be found at the Secretary of State’s web site.