Forms And The Completion Of Forms

The forms supplied by the Secretary of State through the web site shall be completed by the rule filer and the following guidelines are to be followed: (1) A Proposed Rulemaking Form, Rulemaking Hearing Form and an Emergency Rule Filing Form shall require the following: (a) Three (3) original forms documents with original signatures in hardcopy or a single PDF copy of the signed original form document. Signatures may be affixed electronically. 1. The following guidelines apply to the document: (i) The documents must be clean and legible. (ii) Use of capitals and lower case in all text. No “all caps.” (iii) No bold, underline or italic fonts. (iv) Do not use auto-numbering on paragraphs in the text of rule. (v) Do not use the MS Word function “track changes.” (vi) Do not use unneeded punctuation. Example: No comma between the rule number and rule title or apostrophe after agency name in main heading. (vii) Use T.C.A. for Tennessee Code Annotated. (viii) No hard return at the end of lines within a paragraph. Use at the end of a paragraph. (ix) Use the enter key to put space between paragraphs. Do not use paragraph formatting before or after the paragraph to create space. This function does not work well with style pallets. (x) Use hyphens on keyboard with no space between hyphen and rule numbers. Variations can cause search options to overlook target. (xi) No single digits on rule and chapter numbers. Place “0” with single numbers. Example: 1200-5-5 = 1200-05-05. (xii) Responses to comments are not part of the Government Operations Committee statement. Compose responses on separate sheet of paper. If there were no comments to respond to, draft a memo stating that fact. (xiii) Font style for all submissions shall be Arial and point size 10. (b) A digital version of the original form shall be submitted contemporaneously with the filing. 1. The file must be transmitted to the Division of Publications in MS Word format via email to publications.information@tn.gov. Contact the Division of Publications if unsure about software requirements. FILING OF RULES CHAPTER 1360-01-02 2. The email must include the following information within the body of the email: (i) Chapter(s) and rule number(s). (ii) Name, address, telephone number and email address of the person who is responsible for the contents of the filing. (iii) Files not required by the Secretary of State should not be included within the email. (iv) Electronic submission of forms shall not be encrypted. Any transmission of encrypted material to the Secretary of State pursuant to the Uniform Administrative Procedures Act will be rejected and returned to the agency as noncompliant. (2) Page numbering – Page one of all filings will be on the prescribed form. All additional pages will be numbered sequentially at the bottom, middle of the page. (3) Each rule filed with the Secretary of State shall clearly show at the bottom of that rule the statutory authority (rulemaking as well as substantive) for each rule. Where a particular group of rules has the same statutory authority, then that authority need only be cited once at the end of that group of rules. (4) New rules and amendments may be filed together with the same set of signatures so long as they are grouped and separated by the headings “New Rules” and/or “Amendments.” When filing multiple amendments involving more than one rule and/or chapters within one document, the amendments must be in numeric order.