Application Correction And Amendment Process

(1) Application Correction. For annual event applications submitted prior to twelve o’clock (12:00) noon central standard time (CST) on January 31 each year, the Division will notify each organization of any deficiencies in the application by February 15. The organization must correct any deficiencies in or make any changes to the application by February 25. Pursuant to T.C.A § 3-17-105(d), the Secretary does not have authority to accept an annual event application change after February 25 of the annual event period. (2) Amendment Process. After February 15 of each year, the organization may amend its application in the following manner and circumstances. (a) Date Changes. To change an annual event date, the organization must file an Amendment Form, SS-6065, with the Division requesting the new date of the annual event. Pursuant to T.C.A. § 3-17-103(d)(1)(A), the new date must be within twenty-eight (28) days of the original date listed on the application. The twenty-eight (28) day period may be counted prior to or after the event date listed in the approved application. (b) Location Changes. If an organization’s approved location listed in the event application becomes unavailable on the event date, the organization may change the location of the event by filing an Amendment Form, SS-6065, with the Division stating the reason for unavailability and the address of the new location. (c) Price Changes. To modify the actual dollar amount at which a ticket, share, chance or other similar record shall be sold, the organization must file an Amendment Form, SS- 6065, with the Division stating the new dollar amount. If an organization was approved to sell tickets, shares, chances or other similar records at different value levels or tiers, the organization may amend the dollar amount at which each value level or tier is to be PROCEDURES FOR OPERATING CHARITABLE GAMING EVENTS CHAPTER 1360-03-03 sold. Pursuant to T.C.A. § 3-17-103(d)(3), only one such modification shall be made prior to the sale of any ticket, share, chance, or other similar record and only in an amount within fifty dollars ($50.00) of the actual dollar amount or amounts listed in the approved application. (d) Notifying Law Enforcement. The organization must notify the Tennessee Bureau of Investigation, and the district attorney general for the judicial district in which the event is conducted. The organization must also provide sufficient public notice in accordance with T.C.A. § 3-17-103(d)(1)(B).