Search Methodology

Search results are produced by the application of search logic to the name presented to the filing officer. Human judgment does not play a role in determining the results of the search. (1) Standard Search Logic. The following rules describe the filing office’s standard search logic and apply to all searches except for those where the search request specifies that a non- standard search logic be used: (a) There is no limit to the number of matches that may be returned in response to the search criteria. (b) No distinction is made between upper and lower case letters. (c) The character “&” (the ampersand) is deleted and replaced with the characters “and” each place it appears in the name. (d) Punctuation marks and accents are disregarded. For the purposes of this rule, punctuation marks and accents include all characters other than the numerals 0 through 9 and the letters A through Z (in any case) of the English alphabet. (e) The following words and abbreviations at the end of an organization name that indicate the existence or nature of the organization are “disregarded” to the extent practicable as determined by the filing office’s programming of its UCC information management system: i. Agency ii. Association iii. Assn iv. Associates v. Assc vi. Assoc vii. Attorneys at Law UNIFORM COMMERCIAL CODE CHAPTER 1360-08-05 SEARCH REQUESTS AND REPORTS viii. Bank ix. National Bank x. Business Trust xi. Charter xii. Chartered xiii. Company xiv. Co xv. Corporation xvi. Corp xvii. Credit Union xviii. CU xix. Federal Savings Bank xx. FSB xxi. General Partnership xxii. Gen part xxiii. GP xxiv. Incorporated xxv. Inc xxvi. Limited xxvii. Ltd xxviii. Ltee xxix. Limited Liability Company xxx. LC xxxi. LLC xxxii. Limited Liability Partnership xxxiii. LLP xxxiv. Limited Partnership xxxv. LP UNIFORM COMMERCIAL CODE CHAPTER 1360-08-05 SEARCH REQUESTS AND REPORTS xxxvi. Medical Doctors Professional Association xxxvii. MDPA xxxviii. Medical Doctors Professional Corporation xxxix. MDPC xl. National Association xli. NA xlii Partners xliii. Partnership xliv. Professional Association xlv. Prof Assn xlvi. PA xlvii. Professional Corporation xlviii. Prof Corp xlix. PC l. Professional Limited Liability Company li. Professional Limited Liability Co lii. PLLC liii. Railroad liv. RR lv. Real Estate Investment Trust lvi. REIT lvii. Registered Limited Liability Partnership lviii. RLLP lix. Savings Association lx. SA lxi. Service Corporation lxii. SC UNIFORM COMMERCIAL CODE CHAPTER 1360-08-05 SEARCH REQUESTS AND REPORTS lxiii. Sole Proprietorship lxiv. SP lxv. SPA lxvi. Trust lxvii. Trustee lxviii. As Trustee. (f) The word “the” at the beginning of an organization debtor name is disregarded. (g) All spaces are disregarded. (h) For first and middle names of individual debtor names, initials are treated as the logical equivalent of all names that begin with such initials, and first name and no middle name or initial is equated with all middle names and initials. For example, a search request for “John A. Smith” would cause the search to retrieve all filings against all individual debtors with “John” or the initial “J” as the first name, “Smith” as the last name, and the initial “A” or any name beginning with “A” in the middle name field. This search will not return the name “Jon A. Smith” or “Jonathan A. Smith.” If the search request were for “John Smith” (first and last names with no designation in the middle name field), the search would retrieve all filings against individual debtors with “John” or the initial “J” as the first name, “Smith” as the last name, and any name or initial or no name or initial in the middle name field. This search will not return the name “Jon Smith” or “Jonathan Smith.” (i) If the name being searched is the last name of an individual debtor name without any first or middle name provided, the search will retrieve from the UCC information management system all financing statements with individual debtor names that include the last name. (j) After using the preceding rules to modify the name being searched, the search will retrieve from the UCC information management system all unlapsed records, or, if requested by the searcher, all active records that pertain to financing statements with debtor names that, after being modified as provided in this rule, exactly match the modified name being searched. (k) Additional search criteria include: i. Filter by debtor city or state. ii. Filter by secured party. iii. Filter by a particular date range. iv. Filter for a specific UCC file number. (2) Non-Standard Search Logic. The following non-standard search logic options may be requested on a search request and will be applied when requested: (a) The debtor search can be restricted to return only debtors in a specified city or state. UNIFORM COMMERCIAL CODE CHAPTER 1360-08-05 SEARCH REQUESTS AND REPORTS (b) A secured party search can be requested based on secured party name and optional city/state. (c) A search can be performed based solely on a UCC file number.