Tibrs Program Certification Requirements

(1) The TBI CSU will be responsible for maintaining the Central Repository for the collection of crime statistics from all colleges and universities who meet the definition CRIME ON CAMPUS PROGRAM CHAPTER 1395-1-7 of Fully Qualifying. The responsibilities of the TBI CSU include, but are not limited to, the following: (a) Processing data submissions through the Central Repository; (b) Compiling and transmitting the data to the FBI monthly for law enforcement colleges/universities; (c) Monitoring submissions from colleges/universities to ensure timely and accurate data submissions; (d) Generating error reports to provide to colleges/universities that submit inaccurate data; (e) Training RAC and Alternate RAC staff members from each college/university participating in the TIBRS Program; and (f) Performing Quality Assurance Reviews of all participating colleges/universities to ensure compliance with the requirements of the TIBRS Program. (2) Each college/university that participates in the TIBRS Program shall be certified by the TBI CSU staff, upon meeting certification requirements. (3) Certification requirements for each college/university shall include the following: (a) Maintaining three consecutive months of data submission with an error rate of less than four (4%) percent when processed through the Central Repository; and (b) Designating a RAC, in writing by the administrator, who is responsible for submitting data to the TIBRS Program and who has the required amount of annual training on the Program. (4) Colleges/universities that change software vendors are required to go through the certification process with the new software including: (a) College/university must submit three consecutive months of data with an error rate of less than four (4%) percent with the new software. (b) Previously submitted data using the software for which the college/university is currently certified must be available for editing and resubmission by utilizing either of the following methods: 1. Two calendar years of back data, including the current year can be converted to the new system by the new vendor and incorporated in a manner the data can be edited or deleted as need may require; or 2. Incidents submitted with the old software can be re-entered in the new software but the vendor must provide the capability of marking the incident as an update to allow the re-submission in an acceptable format by the TBI repository. (c) If the college/university does not elect to continue entering TIBRS data in the system they are currently certified to use while attempting to attain certification in the new system, all data submitted with the new system will be processed live in the repository and will be subject to the requirements of submission with an acceptable error rate. CRIME ON CAMPUS PROGRAM CHAPTER 1395-1-7