R765-124-3. Definitions

(1) "Archives" means Utah Division of Archives and Records Service. (2) "Board" means Utah Board of Higher Education. (3) "Classify" or "Classification" means determining, according to GRAMA, whether a record series, record, or information within a record is public, private, controlled, protected, or access is restricted from disclosure according to Subsection 63G-2-201(3). (4) "Commissioner" means Commissioner of Higher Education. (5) "Custody" means the guardianship of records and manuscripts which may include both physical possession, which is protective responsibility, and legal title, which is legal responsibility. (6) "Designate" or "Designation" means indicating, based on the records officer's familiarity with a record series, the primary classification that a majority of records in a record series would be given if classified. (7) "GRAMA" means the Government Records Access and Management Act. (8) "OCHE" means Office of Commissioner of Higher Education. (9) "Record" is as defined by Subsection 63G-2-103(25). (10) "Records Officer" is the individual appointed by the Commissioner and certified by archives to work with archives in the care, maintenance, scheduling, designation, classification, disposal, and preservation of records.