R23-1-503. Small Purchases or Commodities

Small purchases shall be conducted in accordance with the requirements set forth in Section 63G-6a-506. This administrative rule provides additional requirements and procedures and must be used in conjunction with the Utah Procurement Code. (1) "Small Purchase" means a procurement conducted by the division that does not require the use of a standard procurement process. (2) Small Purchase thresholds for commodities: (a) The "Individual Procurement" threshold is a maximum amount of $2,000 for a procurement item and for individual procurement items costing up to $2,000, the division may select the best source by direct award and without seeking competitive bids or quotes; (b) The single procurement aggregate threshold is a maximum amount of $10,000 for multiple procurement items purchased from one source at one time; and (c) The annual cumulative threshold from the same source is a maximum amount of $100,000. (3) When practicable, the division shall use a rotation system or other system designed to allow for competition when using the small purchases process for commodities.