R255-30-310. Index Corrections

(1) If the name of a party as typed or written on more than one location on a document does not exactly match the party's signature, the county recorder shall index each name variation. (2) If an individual submits a document to correct an error in a recorded document, a county recorder shall: (a) index the corrected information in the LRMS when possible; (b) mark the incorrect information in the LRMS as erroneous; and (c) maintain the correct information and the erroneous information in the LRMS. (3) If the LRMS allows, a county recorder shall create an additional index entry in the LRMS to index the corrected information and add the following information in the private comments or notes section of the additional entry: (a) the reason for the change; (b) the date the change was made; and (c) where the change was made. (4) A county recorder shall create additional policies to ensure the index corrections in the LRMS become more consistent and accessible over time. (5) If a county recorder discovers that information on a recorded document was erroneously entered into the LRMS through a clerical error, a county recorder shall: (a) correct the clerical input error; and (b) remove the erroneous information.