R255-30-402. Name Discrepancies -- Grantor is Entity -- Recording of Documents With Discrepancies Between Property Record Owner and the Grantor -- Signature Line -- Notary Acknowledgement or Jurat

(1) A county recorder may accept a document presented for recording where the name of the entity as record owner in the LRMS is printed or typed exactly the same in the following sections of the document: (a) the grantor line; (b) the grantor signature block that also includes: (i) the name of the entity's authorized representative; and (ii) the authorized representative's title within the entity; and (c) the notary acknowledgement or jurat. (2)(a) Where a grantor is an entity whose name on a document does not exactly match the name of the record holder entity due to a minor error in a previous document, then the county recorder may accept the document where the grantor section: (i) exactly matches the name of the correct grantor entity as printed or typed in the grantor signature block; and (ii) includes: (A) the correct name of the grantor entity; (B) language clarifying the correct grantor entity acquired title under an erroneous name in a previous document; and (C) the erroneous name of the grantor entity on the previous document. (b) A grantor entity section that substantially uses one of the following formats shall satisfy the requirements of Subsection R255-30-402(2)(a)(ii): (i) "_______ (here insert grantor entity's correct name), grantor, that acquired title as _______ (here insert grantor entity's name as it erroneously appeared in the previous document)"; or (ii) "_______ (here insert grantor entity's correct name), grantor, that erroneously acquired title as _______ (here insert grantor entity's name as it erroneously appeared in the previous document)". (3)(a) Where the grantor is an entity whose name on a document does not exactly match the name of the record holder due to a name change, merger, acquisition, or conversion, the county recorder may accept the document where the grantor section: (i) exactly matches the name of the grantor entity as printed or typed in the grantor signature block; and (ii) includes: (A) the current name of the grantor entity; and (B) language clarifying that the current entity acquired title due to a name change, merger, acquisition, or conversion. (b) A grantor entity section that substantially uses one of the following formats shall satisfy the requirements of Subsection R255-30-402(2)(a)(ii): (i) for a name change: (A) "_______ (here insert grantor entity's current name), grantor, formerly known as _______ (here insert grantor entity's record holder name)"; or (B) "_______ (here insert grantor entity's current name), grantor, f.k.a. ________ (here insert grantor entity's record holder name)"; (ii) for a merger: "_______ (here insert grantor entity's current name), grantor, by merger of _______ (here insert grantor entity's record holder name)"; (iii) for an acquisition: "_______ (here insert grantor entity's current name), grantor, by acquisition of _______ (here insert grantor entity's record holder name)"; or (iv) for a conversion: "_______ (here insert grantor entity's current name), grantor, by conversion of _______ (here insert grantor entity's record holder name)".