R27-6-4. Authorized Use of a State of Utah Fuel Card

(1) The following procedures shall be followed when purchasing fuel from either a state-run or a participating commercial fueling site: (a) verify that the vendor is a participant in the State Fuel Network Program; and (b) follow the fueling site's procedures and enter the correct information when prompted to purchase fuel. (2) Except as provided in Subsection R27-6-5(3), the fuel card shall only be used to purchase: (a) fuel; and (b) fluids, car washes, and minor miscellaneous items for vehicles whose value, taken together, shall not exceed the monthly monetary limits determined by the division. (3) Agency requests for a fuel card for use by a supervisor for emergency purposes, or for use with small miscellaneous equipment shall be approved provided the agency: (a) represents that they have a reconciliation or fuel transaction auditing processes in place for the review of miscellaneous transactions to prevent theft, abuse, and fraud relating to the use of the card; and (b) cooperates with the division to ensure that fuel dispensed into a fleet vehicle using cards not assigned to specific vehicles is properly documented in the fleet information system.