R151-5-10. Grants to Providers -- Generally Applicable Reimbursement Guidelines

(1) Funds may be expended only as reimbursement or approved upfront funding for expenditures incurred in preparing for and providing eligible and approved activities. Funds may not be expended unless a fully executed grant agreement exists. (2) If providing training, the reimbursement rate for all training participants are subject to a cap of $3,000 total for each provider per day, including airfare, vehicle mileage, and meals. (3) If a training provider is required to travel to or from a remote or rural Utah location, the provider may be compensated up to $50 an hour for time traveling to and from the event venue in addition to mileage costs. (4) Funds may not be paid to any state or local government employee for any time period in which the employee is also being paid wages. (5) Reimbursements for meals, mileage, and lodging may not exceed current rates for mileage and daily travel per diem, as determined by the state. (6) Gift cards, door prizes, and the cost of food and food services provided to training participants may not be paid or reimbursed from the fund. (7) Any items that do not qualify for state funding shall be paid for by the provider, participant, or sponsor of the program. (8) Training programs or land use law resources which receive sponsorships or grants from other sources are eligible for reimbursement on a net cost basis after subtracting sponsorships or grants from other sources. (9) If providing a training, the total reimbursement shall generally be the lesser of $15 per student hour or the actual approved expenditures, with a minimum reimbursement limit of $150 multiplied by the number of hours or instruction provided. (10) Grant applications requesting funds in excess of these guidelines requires further justification by the provider in the grant application.