R315-319-105. Recordkeeping Requirements

(a) Each owner or operator of a CCR unit subject to the requirements of Sections R315-319-50 through R315-319-107 shall maintain files of the information required by Section R315-319-105 in a written operating record at their facility. (b) Unless specified otherwise, each file shall be retained for at least five years following the date of each occurrence, measurement, maintenance, corrective action, report, record, or study. (c) An owner or operator of more than one CCR unit subject to Sections R315-319-50 through R315-319-107 may comply with the requirements of Section R315-319-105 in one recordkeeping system provided the system identifies each file by the name of each CCR unit. The files may be maintained on microfilm, on a computer, on computer disks, on a storage system accessible by a computer, on magnetic tape disks, or on microfiche. (d) The owner or operator of a CCR unit shall submit to the director any demonstration or documentation required by Sections R315-319-50 through R315-319-107. (e) Location restrictions. The owner or operator of a CCR unit subject to Sections R315-319-50 through R315-319-107 shall place the demonstrations documenting whether or not the CCR unit is in compliance with the requirements under Subsections R315-319-60(a), R315-319-61(a), R315-319-62(a), R315-319-63(a), and R315-319-64(a), as it becomes available, in the facility's operating record. (f) Design criteria. The owner or operator of a CCR unit subject to Sections R315-319-50 through R315-319-107 shall place the information required by Subsections R315-319-105(f)(1) through R315-319-105(i)(24), as it becomes available, in the facility's operating record: (1) the design and construction certifications as required by Subsections R315-319-70(e) and R315-319-70(f); (2) the documentation of liner type as required by Subsection R315-319-71(a); (3) the design and construction certifications as required by Subsections R315-319-72(c) and R315-319-72(d); (4) documentation prepared by the owner or operator stating that the permanent identification marker was installed as required by Subsections R315-319-73(a)(1) and R315-319-74(a)(1); (5) the initial and periodic hazard potential classification assessments as required by Subsections R315-319-73(a)(2) and R315-319-74(a)(2); (6) the EAP, and any amendment of the EAP, as required by Subsections R315-319-73(a)(3) and R315-319-74(a)(3), except that only the most recent EAP shall be maintained in the facility's operating record irrespective of the time requirement specified in Subsection R315-319-105(b); (7) documentation prepared by the owner or operator recording the annual face-to-face meeting or exercise between representatives of the owner or operator of the CCR unit and the local emergency responders as required by Subsections R315-319-73(a)(3)(i)(E) and R315-319-74(a)(3)(i)(E); (8) documentation prepared by the owner or operator recording each activation of the EAP as required by Subsections R315-319-73(a)(3)(v) and R315-319-74(a)(3)(v); (9) the history of construction, and any revisions of it, as required by Subsection R315-319-73(c), except that these files shall be maintained until the CCR unit completes closure of the unit in accordance with Section R315-319-102; (10) the initial and periodic structural stability assessments as required by Subsections R315-319-73(d) and R315-319-74(d); (11) documentation detailing the corrective measures taken to remedy the deficiency or release as required by Subsections R315-319-73(d)(2) and R315-319-74(d)(2); (12) the initial and periodic safety factor assessments as required by Subsections R315-319-73(e) and 74(e); (13) the design and construction plans, and any revisions of it, as required by Subsection R315-319-74(c), except that these files shall be maintained until the CCR unit completes closure of the unit in accordance with Section R315-319-102: (14) The application and any supplemental materials submitted in support of the application as required by Subsection R315-319-71(d)(1)(i)(E); (15) The alternative liner demonstration as required by Subsection R315-319-71(d)(1)(ii)(D); (16) The alternative liner demonstration extension request as required by Subsection R315-319-71(d)(2)(ii)(D); (17) The documentation prepared for the preliminary demonstration as required by Subsection R315-319-71(d)(2)(ii)(E); (18) The notification of an incomplete application as required by Subsection R315-319-71(d)(2)(iii)(B); (19) The decision on the application as required by Subsection R315-319-71(d)(2)(iii)(F); (20) The final decision on the alternative liner demonstration as required by Subsection R315-319-71(d)(2)(vii); (21) The alternative source demonstration as required under Subsection R315-319-71(d)(2)(ix)(A)(IV); (22) The final decision on the alternative source demonstration as required under Subsection R315-319-71(d)(2)(ix)(A)(V); (23) The final decision on the trend analysis as required under Subsection R315-319-71(d)(2)(ix)(B)(III); and (24) The decision that the alternative source demonstration has been withdrawn as required under Subsection R315-319-71(d)(2)(ix)(C). (g) Operating criteria. The owner or operator of a CCR unit subject to Sections R315-319-50 through R315-319-107 shall, as it becomes available, place the information required by Subsections R315-319-105(g)(1) through R315-319-105(g)(9) in the facility's operating record: (1) the CCR fugitive dust control plan, and any subsequent amendment of the plan, required by Subsection R315-319-80(b), except that only the most recent control plan shall be maintained in the facility's operating record irrespective of the time requirement specified in Subsection R315-319-105(b); (2) the annual CCR fugitive dust control report required by Subsection R315-319-80(c); (3) the initial and periodic run-on and run-off control system plans as required by Subsection R315-319-81(c); (4) the initial and periodic inflow design flood control system plan as required by Subsection R315-319-82(c); (5) documentation recording the results of each inspection and instrumentation monitoring by a qualified person as required by Subsection R315-319-83(a); (6) the periodic inspection report as required by Subsection R315-319-83(b)(2); (7) documentation detailing the corrective measures taken to remedy the deficiency or release as required by Subsections R315-319-83(b)(5) and R315-319-84(b)(5); (8) documentation recording the results of the weekly inspection by a qualified person as required by Subsection R315-319-84(a); and (9) the periodic inspection report as required by Subsection R315-319-84(b)(2). (h) Groundwater monitoring and corrective action. The owner or operator of a CCR unit subject to Sections R315-319-50 through R315-319-107 shall, as it becomes available, place the information required by Subsections R315-319-105(h)(1) through R315-319-105(h)(14) in the facility's operating record: (1) the annual groundwater monitoring and corrective action report as required by Subsection R315-319-90(e); (2) documentation of the design, installation, development, and decommissioning of any monitoring wells, piezometers and other measurement, sampling, and analytical devices as required by Subsection R315-319-91(e)(1); (3) the groundwater monitoring system certification as required by Subsection R315-319-91(f); (4) the selection of a statistical method certification as required by Subsection R315-319-93(f)(6); (5) within 30 days of establishing an assessment monitoring program, the notification as required by Subsection R315-319-94(e)(3); (6) the results of Appendices III and IV to Rule R315-319 constituent concentrations as required by Subsection R315-319-95(d)(1); (7) within 30 days of returning to a detection monitoring program, the notification as required by Subsection R315-319-95(e); (8) within 30 days of detecting one or more constituents in Appendix IV to Rule R315-319 at statistically significant levels above the groundwater protection standard, the notifications as required by Subsection R315-319-95(g); (9) within 30 days of initiating the assessment of corrective measures requirements, the notification as required by Subsection R315-319-95(g)(5); (10) the completed assessment of corrective measures as required by Subsection R315-319-96(d); (11) documentation prepared by the owner or operator recording the public meeting for the corrective measures assessment as required by Subsection R315-319-96(e); (12) the semiannual report describing the progress in selecting and designing the remedy and the selection of remedy report as required by Subsection R315-319-97(a), except that the selection of remedy report shall be maintained until the remedy has been completed; (13) within 30 days of completing the remedy, the notification as required by Subsection R315-319-98(e); and (14) the demonstration, including long-term performance data, supporting the suspension of groundwater monitoring requirements as required by Subsection R315-319-90(g). (i) Closure and post-closure care. The owner or operator of a CCR unit subject to Sections R315-319-50 through R315-319-107 shall, as it becomes available, place the information required by Subsections R315-319-105(i)(1) through R315-319-105(i)(20) in the facility's operating record: (1) the notification of intent to initiate closure of the CCR unit as required by Subsection R315-319-100(c)(1); (2) the annual progress reports of closure implementation as required by Subsections R315-319-100(c)(2)(i) and R315-319-100(c)(2)(ii); (3) the notification of closure completion as required by Subsection R315-319-100(c)(3); (4) the written closure plan, and any amendment of the plan, as required by Subsection R315-319-102(b), except that only the most recent closure plan shall be maintained in the facility's operating record irrespective of the time requirement specified in Subsection R315-319-105(b); (5) the written demonstrations, including the certification required by Subsection R315-319-102(e)(2)(iii), for a time extension for initiating closure as required by Subsection R315-319-102(e)(2)(ii); (6) the written demonstrations, including the certification required by Subsection R315-319-102(f)(2)(iii), for a time extension for completing closure as required by Subsection R315-319-102(f)(2)(i); (7) the notification of intent to close a CCR unit as required by Subsection R315-319-102(g); (8) the notification of completion of closure of a CCR unit as required by Subsection R315-319-102(h); (9) the notification recording a notation on the deed as required by Subsection R315-319-102(i); (10) the notification of intent to comply with the alternative closure requirements as required by Subsection R315-319-103(c)(1); (11) the annual progress reports under the alternative closure requirements as required by Subsection R315-319-103(c)(2); (12) the written post-closure plan, and any amendment of the plan, as required by Subsection R315-319-104(d), except that only the most recent closure plan shall be maintained in the facility's operating record irrespective of the time requirement specified in Subsection R315-319-105(b); (13) the notification of completion of post-closure care period as required by Subsection R315-319-104(e); (14) the notification of intent to comply with the site-specific alternative to initiation of closure due to development of alternative capacity infeasible as required by Subsection R315-319-103(f)(1)(ix)(A); (15) the approved or denied demonstration for the site-specific alternative to initiation of closure due to development of alternative capacity infeasible as required by Subsection R315-319-103(f)(1)(ix)(B); (16) the notification for requesting additional time to the alternative stop receipt of waste deadline as required by Subsection R315-319-103(f)(1)(ix)(C); (17) the semiannual progress reports for the site-specific alternative to initiation of closure due to development of alternative capacity infeasible as required by Subsection R315-319-103(f)(1)(ix); (18) the notification of intent to comply with the site-specific alternative to initiation of closure due to permanent cessation of a coal-fired boilers by a date certain as required by Subsection R315-319-103(f)(2)(viii); (19) the approved or denied demonstration for the site-specific alternative to initiation of closure due to permanent cessation of a coal-fired boilers by a date certain as required by Subsection R315-319-103(f)(2)(ix); and (20) the annual progress report for the site-specific alternative to initiation of closure due to permanent cessation of a coal-fired boilers by a date certain as required by Subsection R315-319-103(f)(2)(x). (j) Retrofit criteria. The owner or operator of a CCR unit subject to Sections R315-319-50 through R315-319-107 shall, as it becomes available, place this information in the facility's operating record: (1) the written retrofit plan, and any amendment of the plan, as required by Subsection R315-319-102(k)(2), except that only the most recent retrofit plan shall be maintained in the facility's operating record irrespective of the time requirement specified in Subsection R315-319-105(b); (2) the notification of intent that the retrofit activities will proceed in accordance with the alternative procedures in Section R315-319-103; (3) the annual progress reports required under the alternative requirements as required by Section R315-319-103; (4) the written demonstrations, including the certification in Subsection R315-319-102(f)(2)(iii), for a time extension for completing retrofit activities as required by Subsection R315-319-102(k)(3); (5) the notification of intent to initiate retrofit of a CCR unit as required by Subsection R315-319-102(k)(5); and (6) the notification of completion of retrofit activities as required by Subsection R315-319-102(k)(6).