R33-102-107. Secretary to the Board

(1) The Chief Procurement Officer shall appoint an employee of the Division to serve as Secretary to the Board. (2) The Secretary shall: (a) attend each meeting of the Board; (b) provide the posting of notice, minutes, any required recording, and all secretarial related requirements related to the Open and Public Meetings Act; (c) coordinate with others as needed for compliance with the Open and Public Meetings Act. (d) maintain a record of Board meetings which shall include minutes, agendas and submitted documents, including those submitted electronically; and (e) make records available at reasonable times to the public.