R33-105-102. Small Purchases

(1) A small purchase shall be conducted in accordance with Section 63G-6a-506 and this administrative rule. (2) Unless statute, rule, or policy mandate use of a state cooperative contract or other source, a procurement unit may directly award to the best source without completing a solicitation process when: (a) the individual cost of each procurement item does not exceed the Individual Procurement Item threshold; and (b) the aggregate cost of all procurement items being procured at the same time does not exceed the Single Procurement Aggregate threshold; and (c) the Annual Cumulative Threshold has not been exceeded by the procurement unit for that source. (3) The Individual Procurement Item threshold is $5,000 unless the procurement official determines a lower amount in writing. (4) The Single Procurement Aggregate threshold is $10,000 for multiple individual procurement items purchased from one source at one time unless the procurement official determines a lower amount in writing. (5) The Annual Cumulative threshold is $50,000 for small purchases made by direct award without a solicitation process from the same source in one year. (6) When practicable, a procurement unit shall use a rotation system or other system designed to allow for competition when using the small purchases process.