R380-90-6. Safeguards Against Mismanagement and Theft

(1) The department shall limit employee access to minor beneficiary accounts by providing specific authorization to any employee with access. (2) For each minor beneficiary, the department shall document every account transaction. (3)(a) The department shall calculate and separate at least 25% of the eligible federal benefit funds received for each minor beneficiary into an account that is not accessible to the minor beneficiary while the minor beneficiary is in department custody. (b) Any amount remaining in a minor beneficiary's trust account may be used for maintenance costs. (4)(a) Before a disbursement from a minor beneficiary's trust account may be processed: (i) the department must obtain appropriate approval and supporting documentation, in accordance with Division of Finance Administration policy; and (ii) the representative payee must ensure there is sufficient balance in the account to cover the disbursement. (b) The department shall void any outstanding check after 180 days. (5) The department shall reconcile every minor beneficiary's account with bank statements each month, including the funds conserved in accordance with Subsection 80-2-504(4)(e). (6) A minor beneficiary may request information about that minor beneficiary's account through a caseworker.