R477-15-5. Workplace Harassment Records

(1) DHRM shall maintain and store a separate, confidential file of any workplace harassment and retaliation complaints in the agency human resource field office, or in the possession of an authorized official. (a) Files shall be retained in accordance with the retention schedule after the active case ends. (b) Any information contained in the complaint file shall be classified as protected under Section 63G-2-305. (c) No person may release information contained in the workplace harassment and retaliation file unless the agency head or DHRM Division Director determines the release is required by law. (2) A supervisor may not keep separate files related to complaints of workplace harassment or retaliation. (3) Any participant in any workplace harassment or retaliation proceeding shall treat any information pertaining to the case as confidential.