WAC 110-300-0465. Retaining facility and program records

(1) An early learning provider must keep the records required in this chapter for a minimum of three years unless otherwise indicated. (2) Attendance records must be kept for a minimum of five years. (3) Facility and program records from the previous twelve months must be easily accessible and kept on-site or in the program's administrative office for department or other state agency's review. (4) Records older than twelve months must be provided within two weeks of a written request by the department. (5) An early learning provider must keep the following records available for department review: (a) The parent or guardian handbook; (b) Furniture, sleep, and play equipment forms and specifications; (c) Chromated copper arsenate test results, if applicable; (d) Annual fire inspection by qualified fire professional, if applicable; (e) Annual inspection of chimney, wood stove, and fireplace, if applicable; (f) Monthly inspection to identify fire hazards and elimination of such hazards; (g) Monthly testing of smoke and carbon monoxide detectors; (h) Monthly fire extinguisher inspection and annual maintenance; (i) Food temperature logs pursuant to CACFP, if applicable; (j) Child incident and illness logs; (k) Vaccination records for pets or animals housed at the early learning provider program; (l) Lead and copper testing results; (m) Private well and septic systems inspection and testing results, if applicable; (n) Cleaning log for large area rugs or carpets; (o) Pesticide use (seven years); (p) Car insurance policy, if applicable; (q) Monthly site visit from child care health consultant, if applicable; (r) Tacoma smelter inspection results; (s) Curriculum planning schedule; (t) Strengthening families program self-assessment or an equivalent assessment; (u) Documents from department visits (inspections, monitoring, compliance agreements, and safety plans); and (v) Waivers or variances from department rules, if applicable.