WAC 110-301-0450. Parent or guardian handbook and related policies

(1) A school-age provider must supply to each parent or guardian written policies regarding the school-age program. Each enrolled child's record must have signed documentation stating the parent or guardian reviewed the handbook and school-age program policies. (2) A school-age provider must have and follow formal written policies in either paper or electronic format, including: (a) A nondiscrimination statement; (b) A family engagement and partnership communication plan; (c) A parent or guardian's permission for photography, videotaping, or surveillance of their child; (d) Alcohol, tobacco, cannabis use and prohibition of illegal drugs; (e) Program philosophy pursuant to WAC 110-301-0305 , and how this philosophy is implemented; (f) Child guidance plan, which includes restraint policies and forbidding corporal punishment; (g) Expulsion policy; (h) School-age program staff-to-child ratios and classroom or age grouping types offered, if applicable; (i) If the school-age program offers any of the following, they must include a policy for each that applies to their program: (i) Care for children with specific or special needs; (ii) Dual language learning; (iii) Religious and cultural activities, including how holidays will be celebrated; (iv) Transportation and off-site field trips; (v) Water activities; and (vi) Evening and overnight care, if applicable. (j) Program days and hours of operation, including closure dates and observed holidays; (k) Enrollment and disenrollment requirements; (l) Fees and payment plans; (m) Sign-in and sign-out requirements; (n) Information required for the child's record, including: (i) The importance and plan for keeping the information current; (ii) A plan to keep the child's information confidential; and (iii) Who may legally access the child's information. (o) What parents or guardians must supply for their child, if applicable (for example: Extra clothing); (p) Permission for a parent or guardian's access to areas of the school-age program during business hours; (q) Termination of services policy; (r) Emergency preparedness plan; (s) The school-age provider's and program staff's duty to report incidents including reporting suspected abuse or neglect of a child or youth; (t) Description of where the parent or guardian may find and review the school-age program's: (i) Health policy; (ii) Staff policies; (iii) Consistent care policy; (iv) Menus; (v) Liability insurance; (vi) Inspection reports and notices of enforcement actions, if applicable; and (vii) Other relevant program policies.