WAC 110-301-0465. Retaining facility and program records

(1) A school-age provider must keep the records required in this chapter for a minimum of three years unless otherwise indicated. (2) Attendance records must be kept for a minimum of five years. (3) Facility and program records from the previous twelve months must be easily accessible and kept on-site or in the program's administrative office for department or other state agency's review. (4) Records older than twelve months must be provided within two weeks of a written request by the department. (5) A school-age provider must keep the following records available for department review: (a) The parent or guardian handbook; (b) Food temperature logs pursuant to CACFP, if applicable; (c) Child incident and illness logs; (d) Vaccination records for pets or animals that are housed in the school-age program, accessible to children during program operating hours, or both; (e) Car insurance policy, if applicable; (f) Program planning schedule; (g) Documents from department visits (inspections, monitoring, compliance agreements, and safety plans); and (h) Waivers or variances from department rules, if applicable. (6) For any program that does not operate on public or private school premises, a school-age provider must keep the following records available for department review: (a) Furniture and play equipment forms and specifications; (b) Chromated copper arsenate test results, if applicable; (c) Annual fire inspection by qualified fire professional, if applicable; (d) Monthly inspection to identify fire hazards and elimination of such hazards; (e) Monthly testing of smoke and carbon monoxide detectors; (f) Monthly fire extinguisher inspection and annual maintenance; (g) Lead and copper testing results; (h) Private well and septic systems inspection and testing results, if applicable; (i) Cleaning log for large area rugs or carpets; (j) Pesticide use (seven years); and (k) Tacoma smelter inspection results.