WAC 110-302-0465. Retaining facility and ONB program records

(1) ONB providers must keep the records required under this chapter for a minimum of three years unless otherwise indicated. (2) Attendance records must be kept for a minimum of five years. (3) Facility and ONB program records from the previous 12 months must be easily accessible and kept on-site or in the ONB program's administrative office for department or other state agency review. (4) Records older than 12 months must be provided within two weeks of a written request by the department. (5) ONB providers must keep the following records available for department review: (a) The parent or guardian handbook; (b) Sleep equipment forms and specifications, if applicable; (c) Food temperature logs pursuant to CACFP, if applicable; (d) Child incident and illness logs; (e) Vaccination records for pets or animals housed at the ONB, if applicable; (f) Car insurance policy, if applicable; (g) Curriculum planning schedule; (h) Strengthening families program self-assessment or an equivalent assessment, if applicable; (i) Documents from department visits (inspections, monitoring, compliance agreements, and safety plans); (j) Land use agreements for ONB programs; (k) Insurance policies, for ONB programs; and (l) Waivers or variances from department rules, if applicable. (6) Except for ONB programs that enroll only school-age children and operate on public or private school premises, ONB providers must keep the following records: (a) Furniture and play equipment forms and specifications, if applicable; (b) CCA test results, if applicable; (c) Annual fire inspection by qualified fire professional, if applicable; (d) Monthly inspection to identify fire hazards and elimination of such hazards; (e) Monthly testing of smoke and carbon monoxide detectors; (f) Monthly fire extinguisher inspection and annual maintenance; (g) Lead and copper testing results; (h) Private well and septic systems inspection and testing results, if applicable; (i) Cleaning log for large area rugs or carpets, if applicable; (j) Pesticide use (seven years); (k) King, Pierce, and Snohomish counties smelter plume inspection results or evaluation agreement, if applicable; and (l) Land maintenance records, such as arborist records, for ONB programs operating on private land.