WAC 434-662-090. Transmittal agreement for transfer of electronic records

The digital archives must develop a transmittal agreement for the transfer of electronic records from state and local government agencies to the digital archives. At a minimum, a transmittal agreement between the digital archives and a state or local government agency must contain: (1) Identification of the record series; (2) Disposition authority; (3) Number of records to be transferred; (4) Method, schedule, and frequency of record transmittal; (5) Relevant metadata/indexing fields; (6) The decryption means for any record transmitted in an encrypted format; (7) Media file format; (8) Identification of any access restriction and the statutory authority for such restriction; (9) Other technical information, such as backend database management systems, necessary for ingestion of electronic data into the digital archives repository; and (10) Procedures for collecting any fees for public copies as provided by statute or ordinance.