WAC 434-663-705. Recordkeeping capabilities

Electronic imaging systems must have the following security and retention features or capabilities: (1) Tracking information at the records series level. (2) Ability to properly eliminate or dispose of records that exceed their retention periods as established under RCW 40.14.050 through 40.14.070 . (3) Record authentication functions as needed to meet legal, audit, and administrative requirements including automatic, computer-generated maintenance of the date and time of record creation or updating, the identity of the user or system that created or updated the record, and a system-enforced log of disposition actions. (4) Protection against unauthorized access to records by means of a password hierarchy or other system security. (5) Indexing capabilities that provide flexibility in associating a record series with multiple subject categories, that facilitate access and retrieval, and that provide links to related records or supporting documentation.