WAC 495B-140-100. Application for facility use procedures

(1) At least seven business days prior to date of intended use of any college facility, an authorized representative of the requesting organization must submit proper and complete written application which may be obtained through the college's administrative services office. A single application may be sufficient for a series of meetings by an organization unless those meetings vary significantly in some substantive way. (2) Upon approval of the application, an authorized representative of the applicant shall sign the rental agreement. By affixing a signature as representing the requesting organization, the signatory specifies they have authority to enter into agreement on behalf of the organization. If the organization fails to pay the amount due, the signatory becomes responsible for all charges, which may include charges incurred through property damage, additional services required by the college, and/or interest payment for overdue accounts, as specified on the rental form but not less than one percent per month. (3) For large events, events requiring expenditures on the part of the college, or where significant areas are blocked out for the renter, a minimum of up to 50 percent advance deposit may be required at the time of application. (4) Use of college facilities shall be limited to the facilities specified in the agreement. (5) The priorities for facility use place primary emphasis on regular college events and activities. The president or designee and the board of trustees reserve the right to cancel any permit and refund any payments for use of college facilities and equipment when they deem such action advisable and in the college's best interests. (6) In the event of cancellation of a facility use permit by the applicant, that organization is liable for all college costs and expenses in preparing the facility for its use. (7) Any admission charge is to be specified and approved by the college in advance.