WAC 110-145-2890. Children's and youth's well-being files

Licensees must meet the following requirements for children's and youth's files: (1) Retain any identifying and personal information about children or youth and their families: (a) Confidential as outlined in chapter 26.33 RCW; and (b) In a secure place inaccessible to children, youth, unauthorized personnel, and the public; (2) Maintain: (a) Child and youth well-being files for each child and youth in their record filing system; (b) The well-being file in a manner that is easily accessible or shareable with: (i) The department; (ii) Youth age 12 and above; and (iii) The child's or youth's tribe, if applicable; and (c) The following records in the child's or youth's well-being file: (i) Admission and general recordkeeping, as outlined in WAC 110-145-2860 ; (ii) Supervising children and youth, as outlined in WAC 110-145-2830 ; (iii) Caring for children's and youth's personal belongings, as outlined in WAC 110-145-2880 ; (iv) Medical records requirements, as outlined in WAC 110-145-2910 ; (v) Maintaining connections with family and supportive individuals, as outlined in WAC 110-145-3030 ; (vi) Supporting peer relationships and participating in activities, as outlined in WAC 110-145-3040 ; (vii) Cultural needs, as outlined in WAC 110-145-3050 ; (viii) Additional requirements when caring for Indian children, as outlined in WAC 110-145-3060 ; (ix) Technology use, as outlined in WAC 110-145-3070 ; (x) Education and vocational requirements, as outlined in WAC 110-145-3080 ; (xi) Allowance, chores, and employment, as outlined in WAC 110-145-3090 ; and (xii) Electronic monitoring or location tracking approvals, as outlined in WAC 110-145-2460 ; (3) Document their attempts to obtain the requested information in the well-being file if they are unable to obtain the required information from the child, youth, or their representatives; and (4) Provide the child's or youth's caseworker with any documents from the well-being file they do not already have when they change placement.