WAC 173-303-380. Facility recordkeeping

(1) Operating record. The owner or operator of a facility must keep a written operating record at their facility. The following information must be recorded, as it becomes available, and maintained in the operating record until closure of the facility: (a) A description of and the quantity of each dangerous waste received or managed on-site, and the method(s) and date(s) of its treatment, storage, or disposal at the facility as required by subsection (2) of this section, recordkeeping instructions; (b) The location of each dangerous waste within the facility and the quantity at each location. For disposal facilities, the location and quantity of each dangerous waste must be recorded on a map or diagram of each cell or disposal area. For all facilities, this information must include cross-references to specific manifest document numbers, if the waste was accompanied by a manifest; (c) Records and results of waste analyses, waste determinations (as required by 40 C.F.R. Parts 264 and 265, Subpart CC), and trial tests required by WAC 173-303-300 , General waste analysis, and by 40 C.F.R. sections 264.1034, 264.1063, 264.1083, 265.1034, 265.1063, 265.1084, 268.4(a), and 268.7. Note that data from laboratory analyses for 40 C.F.R. 268.4(a) and 268.7 must meet the requirements of WAC 173-303-110 ; (d) Summary reports and details of all incidents that require implementing the contingency plan, as specified in WAC 173-303-360 (2)(k); (e) Records and results of inspections as required by WAC 173-303-320 (2)(d), General inspection (except such information need be kept only for five years); (f) Monitoring, testing, or analytical data, and corrective action where required by 40 C.F.R. Part 265, Subparts F through R and sections 265.1034 (c) through (f), 265.1035, 265.1063 (d) through (i), 265.1064, and 265.1083 through 265.1090 for interim status facilities (incorporated by reference at WAC 173-303-400 (3)), and by WAC 173-303-630 through 173-303-695 and 40 C.F.R. sections 264.1034 (c) through (f), 264.1035, 264.1063 (d) through (i), 264.1064, and 264.1082 through 264.1090 for final status facilities (incorporated by reference at WAC 173-303-690 , 173-303-691 , and 173-303-692 ). Note that data provided from laboratory analyses for WAC 173-303-400 (3) which incorporates by reference 40 C.F.R. Part 265, Subparts F through R, WAC 173-303-140 (4)(b), 173-303-395 (1), 173-303-630 through 173-303-680 , 173-303-693 and 173-303-695 , 40 C.F.R. 268.4(a) and 268.7 must meet the requirements of WAC 173-303-110 ; (g) All closure and post-closure cost estimates required for the facility; (h) For off-site facilities, copies of notices to generators informing them that the facility has all appropriate permits, as required by WAC 173-303-290 , Required notices; (i) Records of the quantities (and date of placement) for each shipment of hazardous waste placed in land disposal units under an extension to the effective date of any land disposal restriction granted pursuant to 40 C.F.R. 268.5, a petition pursuant to 40 C.F.R. 268.6, and the applicable notice required by a generator under 40 C.F.R. 268.7(a); (j) For an off-site treatment facility, a copy of the notice, and the certification and demonstration, if applicable, required by the generator or the owner or operator under 40 C.F.R. 268.7; (k) For an on-site treatment facility, the information contained in the notice (except the manifest number), and the certification and demonstration if applicable, required by the generator or the owner or operator under 40 C.F.R. 268.7; (l) For an off-site land disposal facility, a copy of the notice, and the certification and demonstration if applicable, required by the generator or the owner or operator of a treatment facility under 40 C.F.R. 268.7; (m) For an on-site land disposal facility, the information contained in the notice required by the generator or owner or operator of a treatment facility under 40 C.F.R. 268.7, except for the manifest number; (n) For an off-site storage facility, a copy of the notice, and the certification and demonstration if applicable, required by the generator or the owner or operator under 40 C.F.R. 268.7; (o) For an on-site storage facility, the information contained in the notice (except the manifest number), and the certification and demonstration if applicable, required by the generator or the owner or operator under 40 C.F.R. 268.7; (p) Any records required under WAC 173-303-280 (6); (q) A certification by the permittee no less often than annually, that the permittee has a program in place to reduce the volume and toxicity of hazardous waste that they generate to the degree determined by the permittee to be economically practicable; and the proposed method of treatment, storage or disposal is that practicable method currently available to the permittee which minimizes the present and future threat to human health and the environment; and (r) Certifications of major repairs to tank systems as required by WAC 173-303-640 (7)(f). (2) Recordkeeping instructions. This subsection provides instructions for recording the portions of the operating record which are related to describing the types, quantities, and management of dangerous wastes at the facility. This information must be recorded, as it becomes available, and maintained in the operating record until closure of the facility, as follows: (a) Each dangerous waste received, treated, stored, or disposed of at the facility must be described by its common name and by its dangerous waste number(s) from WAC 173-303-080 through 173-303-104 . Each listed, characteristic, and criteria waste has its own four-digit dangerous waste number. Where a dangerous waste contains more than one process waste or waste constituent the waste description must include all applicable dangerous waste numbers. If the dangerous waste number is not listed in WAC 173-303-9903 or 173-303-9904 , the waste description must include the process which generated the waste; (b) The waste description must include the waste's physical form (i.e., liquid, solid, sludge, or contained gas); (c) The estimated or manifest-reported weight, or volume and density, where applicable, of the dangerous waste must be recorded, using one of the units of measure specified in Table 1, below; and Table 1 Unit of Measure Code 1 Gallons . . . . G Gallons per Hour . . . . E Gallons per Day . . . . U Liters . . . . L Liters per Hour . . . . H Liters per Day . . . . V Short tons (2000 lbs) . . . . T Short Tons per Hour . . . . D Metric Tons per Hour . . . . W Short Tons per Day . . . . N Metric Tons per Day . . . . S Pounds . . . . P Pounds per Hour . . . . J Kilograms . . . . K Kilograms per Hour . . . . R Cubic yards . . . . Y Cubic meters . . . . C Acres . . . . B Acres-feet . . . . A Hectares . . . . Q Hectare-meter . . . . F Btus per Hour . . . . I Tons (1000 Kg). . . . M Unit of Measure Code 1 Gallons . . . . G Gallons per Hour . . . . E Gallons per Day . . . . U Liters . . . . L Liters per Hour . . . . H Liters per Day . . . . V Short tons (2000 lbs) . . . . T Short Tons per Hour . . . . D Metric Tons per Hour . . . . W Short Tons per Day . . . . N Metric Tons per Day . . . . S Pounds . . . . P Pounds per Hour . . . . J Kilograms . . . . K Kilograms per Hour . . . . R Cubic yards . . . . Y Cubic meters . . . . C Acres . . . . B Acres-feet . . . . A Hectares . . . . Q Hectare-meter . . . . F Btus per Hour . . . . I Tons (1000 Kg). . . . M Footnote: 1 Single-digit symbols are used here for data processing purposes. Footnote: 1 Single-digit symbols are used here for data processing purposes. (d) The method(s) (by handling code(s)) of management for each dangerous waste received or managed, and the date(s) of treatment, recycling, storage, or disposal must be recorded, using the handling code(s) specified in Table 2, below. Table 2 Handling Codes for Treatment, Storage, and Disposal Methods Enter the handling code(s) listed below that most closely represents the technique(s) used at the facility to treat, store, or dispose of each quantity of dangerous waste received. 1. Storage S01 Container (barrel, drum, etc.) S02 Tank S03 Waste pile S04 Surface impoundment S05 Drip Pad S06 Containment Building (Storage) S99 Other storage (specify) 2. Treatment (a) Thermal Treatment T06 Liquid injection incinerator T07 Rotary kiln incinerator T08 Fluidized bed incinerator T09 Multiple hearth incinerator T10 Infrared furnace incinerator T11 Molten salt destructor T12 Pyrolysis T13 Wet air oxidation T14 Calcination T15 Microwave discharge T18 Other (specify) (b) Chemical treatment T19 Absorption mound T20 Absorption field T21 Chemical fixation T22 Chemical oxidation T23 Chemical precipitation T24 Chemical reduction T25 Chlorination T26 Chlorinolysis T27 Cyanide destruction T28 Degradation T29 Detoxification T30 Ion exchange T31 Neutralization T32 Ozonation T33 Photolysis T34 Other (specify) (c) Physical treatment (i) Separation of components T35 Centrifugation T36 Clarification T37 Coagulation T38 Decanting T39 Encapsulation T40 Filtration T41 Flocculation T42 Flotation T43 Foaming T44 Sedimentation T45 Thickening T46 Ultrafiltration T47 Other (specify) (ii) Removal of specific components T48 Absorption-molecular sieve T49 Activated carbon T50 Blending T51 Catalysis T52 Crystallization T53 Dialysis T54 Distillation T55 Electrodialysis T56 Electrolysis T57 Evaporation T58 High gradient magnetic separation T59 Leaching T60 Liquid ion exchange T61 Liquid-liquid extraction T62 Reverse osmosis T63 Solvent recovery T64 Stripping T65 Sand filter T66 Other (specify) (d) Biological treatment T67 Activated sludge T68 Aerobic lagoon T69 Aerobic tank T70 Anaerobic tank T71 Composting T72 Septic tank T73 Spray irrigation T74 Thickening filter T75 Trickling filter T76 Waste stabilization pond T77 Other (specify) T78-79 (Reserved) (e) Boilers and industrial furnaces T80 Boiler T81 Cement kiln T82 Lime kiln T83 Aggregate kiln T84 Phosphate kiln T85 Coke oven T86 Blast furnace T87 Smelting, melting, or refining furnace T88 Titanium dioxide chloride process oxidation reactor T89 Methane reforming furnace T90 Pulping liquor recovery furnace T91 Combustion device used in the recovery of sulfur values from spent sulfuric acid T92 Halogen acid furnaces T93 Other industrial furnaces listed in WAC 173-303-040 (specify) (f) Other treatment T94 Containment building (treatment) 3. Disposal D79 Underground injection D80 Landfill D81 Land treatment D82 Ocean disposal D83 Surface impoundment (to be closed as a landfill) D99 Other disposal (specify) 4. Miscellaneous (Subpart X) X01 Open burning/open detonation X02 Mechanical processing X03 Thermal unit X04 Geologic repository X99 Other Subpart X (specify) (3) Availability, retention and disposition of records. (a) All facility records, including plans, required by this chapter must be furnished upon request, and made available at all reasonable times for inspection, by any officer, employee, or representative of the department who is designated by the director. (b) The retention period for all facility records required under this chapter is extended automatically during the course of any unresolved enforcement action regarding the facility or as requested by the director. (c) A copy of records of waste disposal locations and quantities under this section must be submitted to the United States EPA regional administrator, the department, and the local land use and planning authority upon closure of the facility.