Operational requirements

Operational requirements. (1) Terms of license. (a) The number of children in the care of a family child care center at any time may not exceed the number for which the center is licensed. (b) The age of children served by a center may not be younger or older than the age range specified in the license issued. (c) The hours, days and months of a center’s operation may not exceed those specified in the license. (2) Administration. A licensee shall do all of the following: (a) Comply with all laws governing the facility and its operation. (b) Comply with all requirements in this chapter. (bm) Comply with all conditions placed on the license. (c) Ensure that all information provided to the department is current and accurate. (cm) If residing in another state, designate in writing, as part of the application under s. DCF 250.11 (3) and (4) , a Wisconsin resident who is responsible on behalf of the licensee for ensuring compliance with all requirements of this chapter. (d) Prior to receiving or continuing a license, complete all application forms and pay all fees and forfeitures due to the department. (e) Develop, submit to the department, implement, and provide to the parents written policies and procedures consistent with the requirements of this chapter related to all of the following: 1. Enrollment and discharge of enrolled children. 2. Fee payment and refunds. 3. Child and provider absences, including a procedure to contact a parent if a child is absent from the center without prior notification from the child’s parent. 4. Children’s and staff’s health care, including those policies and procedures pertaining to SIDS risk reduction, if the center is licensed to care for children under one year of age. 5. Nutrition. 6. Daily activities of the children. 7. Child guidance, including appropriate ways to manage crying, fussing or distraught children. 8. Transportation of children for any purpose including field trips. The policy shall include a procedure to ensure that no child has been left unattended in a vehicle. 9. Religious instruction or practices, if any. 10. Information related to the numbers, types and location of pets or other animals located on the premises of the center and the type of access the children will have to the pets. (f) Develop, submit to the department, and implement a written orientation plan for any employees, substitutes, and emergency back-up providers. The orientation plan shall cover all the items described in s. DCF 250.05 (4) (a) and (b) . (g) Maintain liability insurance on the child care business if cats or dogs are allowed in areas accessible to children during the hours of operation. The insurance policy shall indicate the number of children covered and the dates of coverage. (gm) Provide written information to parents on whether a licensee has insurance coverage on the premises and on the child care business. (h) Post the child care license in a location where parents can see it during the hours of operation. (i) 1. Post next to the child care license all of the following: a. The current licensing statement of compliance or noncompliance statement and correction plan, including any rule violations the department has not verified as corrected and in compliance. b. Any notice from the department related to rule violations, such as a warning letter or enforcement action. c. Any stipulations, conditions, temporary closures, exceptions, or exemptions that affect the license. 2. All items posted as required under this paragraph shall be visible to parents. (j) Ensure that any action, by commission or omission, or any condition or occurrence relating to the operation or maintenance of the child care center does not adversely affect the health, safety or welfare of any child under the care of the licensee. (k) Meet, upon request of the department, with a licensing representative on matters pertaining to the license. (L) Submit a completed background check request form to the department for each potential household member prior to the date on which the individual becomes a household member, unless the person is less than 10 years of age. (m) When a current household member turns 10 years of age, submit a completed background check request form to the department by the department’s next business day. (3) Reports. The licensee shall report to the department all of the following. If the report is made by telephone, the licensee shall submit a written report to the appropriate regional licensing office within 5 business days of the incident. Fax, e-mail and letter are acceptable ways of filing a written report: (a) Any incident or accident that occurs while the child is in the care of the center that results in professional medical evaluation, within 24 hours of the licensee becoming aware of the medical evaluation. (am) Any death of a child in care, within 24 hours after the death. (ar) Any injury caused by an animal to a child in care, within 24 hours of the incident. (b) Any damage to the premises that may affect compliance with this chapter, or any incident at the premises that results in the loss of utility services, within 24 hours after the occurrence. (c) Any construction or remodeling on the premises that has the potential to affect an area accessible to children or a condition of the license. Notification shall be provided in writing before the construction or remodeling begins. (d) If requested by the department, a plan of correction for cited violations of this chapter or ch. 48 , Stats., in a format specified by the department. The department shall receive the plan of correction by the date the department specifies and be approved by the department licensing representative. (e) Any known convictions, pending charges, or other offenses of the licensee, a provider, household member, or other person subject to a child care background check, by the department’s next business day. (f) Any incident related to a child who leaves the premises of the center without the knowledge of a provider or any incident that results in a provider not knowing the whereabouts of a child in attendance at the center within 24 hours of the incident. (g) Any incident involving law enforcement within 24 hours after the occurrence that: 1. Involves a licensee, a household resident or an employee of the center in an incident that causes, or threatens to cause, physical or serious emotional harm to an individual, including a child in the care of the center. 2. Involves any traffic-related incident where a person responsible for the violation transports children in the care of the center.