Operational requirements for day camps

Operational requirements for day camps. (1) Administration. The licensee shall do all of the following: (a) Comply with all laws governing the camp and its operation. (b) Comply with all requirements in this chapter. (bm) Ensure that all information provided to the department is current and accurate. (br) Comply with all conditions placed on the license. (c) Designate, in writing, as part of the application under s. DCF 252.05 (1) , a Wisconsin resident who is responsible on behalf of the licensee for ensuring compliance with all requirements in this chapter, if the licensee resides in another state. (d) Meet, upon request, with the licensing representative on matters pertaining to licensing. (e) Provide documentation of insurance coverage by the submission of a certificate of insurance reflecting current dates of coverage for: 1. General liability insurance which provides coverage with limits of not less than $25,000 for each person and total limits of $75,000 for each occurrence. 2. Vehicle liability insurance, when transportation is provided, with minimums no less than those specified in s. 121.53 , Stats. 3. Vehicle liability insurance for non-owned vehicles with minimums not less than the amounts specified under s. 121.53 , Stats., if transportation is provided in vehicles that are not owned by the camp and are not public transportation vehicles or chartered vehicles. 4. Specific adventure-based activities identified in s. DCF 252.44 (13) when offered as part of the camp program. (f) Develop, submit to the department, and implement written policies and procedures consistent with this chapter on all of the following subjects: 1. Discharge of enrolled children. 2. Fee payments and refunds. 3. Personnel policies including job descriptions, hours of work, lunch and break times, holidays, vacations, sick leaves, leaves of absence, probationary periods, performance evaluations, grievance procedures and the disciplinary process. The personnel policy shall also contain a procedure requiring staff to notify the licensee and the licensee to notify the department as soon as possible but no later than the next working day when any of the following occurs: a. The employee has been convicted of a crime. b. The employee has been or is being investigated by any governmental agency for any other act, offense, or omission, including an investigation related to the abuse or neglect or threat of abuse or neglect, to a child or other client, or an investigation related to misappropriation of a client’s property. c. The employee has a governmental finding substantiated against them of abuse or neglect of a child or adult or of misappropriation of a client’s property. d. When a professional license held by a provider has been denied, revoked, restricted or otherwise limited. 4. Admission, including a procedure to contact a parent if a child is absent from the camp without prior notification from the parent. 5. Program objectives and a description of activities designed to carry out the program objectives. 6. Transportation, if children may be transported to and from the camp or for field trips. The policy shall include a procedure to ensure that no child has been left unattended in a vehicle. 7. Plans to be followed in the event of a fire, tornado, missing child, or other emergency. If an open-sided shelter is used as a base camp, the plan shall identify the location of a designated tornado shelter and the procedure to ensure the camp receives information about tornado watches or warnings. The plan shall include a procedure to ensure that children reach the tornado shelter in a timely fashion. 8. The plan for supervising children during water activities and waterfront activities, including emergency procedures to be carried out if a child participating in water activities cannot be found. 9. The plan for providing pre-camp training to staff. 10. Child guidance, including ways to manage crying, fussing, or distraught children. 11. Health, including procedures to be followed when there is contact with animals. 12. Nutrition. (i) Ensure that all published statements such as brochures and publicity are accurate. (k) Post the day camp license at the base camp in an area visible to parents and the public. (L) 1. Post next to the day camp license all of the following: a. The current licensing statement of compliance or a noncompliance statement and correction plan, including rule violations the department has not verified as corrected and in compliance. b. Any notice from the department regarding rule violations, such as a warning letter or enforcement action. c. Any stipulations, conditions, temporary closures, exceptions, or exemptions that affect the license. 2. All items posted as required under this paragraph shall be visible to parents. (m) Ensure that any action, by commission or omission, or any condition or occurrence relating to the operation or maintenance of the day camp does not adversely affect the health, safety or welfare of any child under the care of the licensee. (n) Submit to the department by the department’s next business day a completed background check request form for any of the following: 1. There is a change in the board president or chairperson. 2. A corporation or limited liability company designates a new person to be subject to the child care background check. 3. A household member turns 18 years of age, unless the household member has previously submitted a background check request form. 4. A household member turns 10 years of age. (o) Submit to the department a completed background check request form for each potential household member prior to the date on which the individual becomes a household member, unless the person is less than 10 years of age. (p) Submit a current delegation of administrative authority signed by the licensee that describes the organizational structure of the camp. The delegation of administrative authority shall identify by position or name those persons that will be on the premises and in charge of the camp for all hours of operation. (2) Reports. The licensee shall report all of the following to the department via fax, email, or letter or via telephone with a follow-up written report to the appropriate regional licensing office within 5 business days: (a) Any accident or incident that occurs while the child is in the care of the camp that results in professional medical evaluation, within 24 hours of the licensee becoming aware of the medical evaluation. (am) Any death of a child in care, within 24 hours after the death. (ar) Any injury caused by an animal to a child in care, within 24 hours after the incident. (b) Any damage to the base camp that may affect compliance with this chapter, or any incident at the base camp that results in the loss of utility services, within 24 hours after the occurrence. (d) A change of the day camp director, within 7 days after the change. (e) Statistical data required by the department on forms provided by the department. (f) Any known convictions, pending charges, or other offenses of the licensee, day camp employees, or other persons subject to a child care background check which could potentially relate to the care of children at the camp or the activities of the camp by the department’s next business day. (g) Any suspected abuse or neglect of a child by a staff member that was reported under s. DCF 252.07 (3) (a) , including any incident that results in a child being forcefully shaken or thrown against a surface, hard or soft, by a staff member during the child’s hours of attendance, within 24 hours after the occurrence. (gm) Any prohibited actions specified in s. DCF 252.44 (2) (c) by a staff member to a child during the child’s hours of attendance, within 24 hours after the incident. (h) Any incident involving law enforcement within 24 hours after the occurrence in which any of the following occurs: 1. A licensee, a household member or an employee of the camp is involved in an incident that causes, or threatens to cause, physical or serious emotional harm to an individual, including a child in the care of the camp. 2. A person responsible for transporting children is involved in a traffic-related incident.