Requirements for reimbursement

Requirements for reimbursement. (1) General requirements. Costs listed under s. NR 169.13 submitted by an eligible applicant are eligible for reimbursement as follows: (a) Immediate actions. To receive reimbursement for costs associated with immediate actions, an eligible applicant shall do all the following: 1. Report the discharge to the department as required by s. NR 706.05 . 2. Conduct immediate action activities as required by ch. NR 706 . 3. Obtain and document concurrence from the department project manager before incurring eligible immediate action costs that exceed $10,000. 4. Apply for the program on a form developed by the department. 5. Document to the department that the response meets the criteria for immediate action under s. NR 708.05 and that the response action was an appropriate response warranted by site conditions. 6. Within 120 days after completing an immediate action, submit an application to the department as specified in s. NR 169.19 which documents all eligible actions and associated costs. An immediate action is complete when the immediate nature of the release has been adequately addressed. An immediate action that includes operation and maintenance of equipment is complete once the equipment is installed. (b) Interim actions. To receive reimbursement from the department for costs associated with an interim action, an eligible applicant shall do all the following: 1. Report the discharge to the department as required by s. NR 706.05 . 2. Submit to the department a completed potential claim notification form as required by s. 292.65 (4) (c) , Stats. 3. Document to the satisfaction of the department that the response meets the criteria of interim action in s. NR 708.11 and that immediate action is not necessary at the facility. 4. Submit to the department for approval detailed information regarding the interim action being proposed including appropriate cost estimates for the proposed interim action and a schedule for conducting a ch. NR 716 site investigation. 5. Obtain departmental approval to undertake the interim action that is detailed as required by subd. 4. 6. Implement the interim action in accordance with the proposal approved by the department. 7. Sign a statement agreeing to comply with all applicable statutes and rules, including an agreement to continue to operate, monitor and maintain all interim remedial action equipment and systems until the department determines they are no longer needed as part of the remedial action. 8. Within 120 days of completing the interim action, submit an application form developed by the department and specified in s. NR 169.19 , which documents all eligible actions and associated costs. An interim action is completed when field installations are completed. (c) Site investigations and remedial actions. To receive reimbursement from the department for costs associated with a site investigation and remedial action, an eligible applicant shall do all of the following: 1. Report the discharge to the department as required by s. NR 706.05 . 2. Submit to the department a completed potential claim notification form, as required by s. 292.65 (4) (c) , Stats. 3. Comply with the cost and contracting provisions in ss. NR 169.13 and 169.23 . 4. Solicit a minimum of 3 and maximum of 6 site investigation workplan bid proposals. As part of that solicitation, identify a date upon which bids are to be received, and keep all bids sealed until after that date. 5. Submit to the department on a form provided by the department all site investigation workplan bids as required in s. NR 169.23 and obtain department approval for the selected workplan. 6. Except as provided in sub. (3) , complete a site investigation in compliance with ch. NR 716 , to determine the extent of environmental contamination by the dry cleaning product discharge before conducting a remedial action. 7. Submit a site investigation report to the department for approval. 8. Based on the findings in the site investigation report, the department shall classify the site under s. NR 169.15 to determine when reimbursement will be available. 9. After receiving departmental approval for the site investigation report, submit a complete reimbursement application on a form developed by the department and specified in s. NR 169.19 which documents all eligible actions and associated costs. The owner or operator may submit an application for the reimbursement of site investigation costs prior to the submittal of the site investigation report. The minimum eligible reimbursement request shall be $15,000 and no more than 3 reimbursement requests, each accompanied by a summary of work completed, may be submitted prior to submittal of the site investigation report. Only one interim reimbursement request may be submitted during any fiscal year. 10. Solicit a minimum of 3 and maximum of 6 remedial action bid proposals. As part of that solicitation, identify a date upon which bids are to be received, and keep all bids sealed until after that date. 11. Submit to the department for approval a minimum of 3 and a maximum of 6 bid proposals for remedial action consistent with ch. NR 722 , including a technical and economic feasibility evaluation. The bid proposals shall be based on the site investigation report approved for the site and shall be submitted on a form provided by the department. All bids received shall be submitted to the department. 12. Obtain department approval for the selected bidder and remedial alternative. 13. Conduct all remedial action activities required by chs. NR 700 to 728 and s. 292.65 (4) (j) , Stats., and approved by the department in the bid document for the site. 14. Sign a statement agreeing to comply with all applicable rules and regulations, including agreeing to continue to operate, monitor and maintain all remedial systems until the department determines they are no longer needed as part of the remedial action. 15. Within 120 days of completing the remedial action submit a final reimbursement application as specified in s. NR 169.13 which documents all eligible actions and associated costs.