Ch. 5, § 11. Bid process

The grantee shall follow these bid processes : (a) Equipment items costing over $500.00; (i) Advertising for bids, must include, at a minimum: (A) The specifications for the equipment to be purchased; (B) A specific date and time at which the bidding will be closed; and (C) A specific date and time at which the bids will be opened. (ii) Bids shall be received sealed and remain sealed until the time and date specified for opening. (iii) No preference will be given to in-state (as opposed to out-of-state) bids. (iv) The low bid must be accepted unless the low bidder has not met the specifications and/or stipulations stated in the call for the bid, which can include, but need not be limited to: (A) Quantity; (B) Quality; (C) Delivery date; or (D) Ability to service product in the state. (I) Bids will not be rejected for the above reasons as an "after the fact" judgment. (b) Equipment costing $500 or less and all other services: (i) Advertisement for bids for equipment costing $500 or less and all other services must include: (A) Specifications for the equipment or services to be purchased including: (I) Public notice of the call for bids; (II) Applicant's incorporation papers; (III) Geographical and/or service area proposed to be served by the applicant; (IV) Hearings appeals process; (V) Assurances regarding provisions of services under Chapter 5, Section 3(d)(v)(F); (VI) Definition of service units; (VII) Per unit of service and total costs of the bid; (VIII) Responsibilities of both parties; (IX) Beginning and ending dates of the service provision; (X) Termination clause; and (XI) Severability clause. (B) Specific time and date bidding will be closed. (ii) No preference will be given to in-state (as opposed to out-of-state) bids. (iii) The low bid must be accepted unless the low bidder has not met the specifications and/or stipulations stated in the bid. (iv) The accepted bid shall be submitted to the Division for review. (v) Criteria for acceptance/denial of bids shall be developed by the grantee with the approval of the Division.