ToDt.: Date of letter
The Branch Manager,
Bank branch name,
Bank branch address
Bank branch city and state
Sub: Request for Defreezing of Bank Account No. Bank account number of M/s. Company name.
Dear Sir/Madam,
I, Managing Director's name, Managing Director of M/s. Company name, am writing to you in connection with the recent freezing of our company's current account bearing No. Bank account number held with your branch. We have been informed by the bank that this freezing action was taken on the basis of a complaint lodged with the police by one Complainant's name, which has resulted in a restriction on the operation of our account. I respectfully request you to consider the following facts and take immediate steps to defreeze the account, or alternatively, to limit the freeze to the disputed amount.
1.The freeze was initiated pursuant to a complaint regarding a transaction of ₹Disputed transaction amount (₹)/-, which was credited to our account on Date of credit of disputed amount by Name of remitter. This amount was received against a GST invoice raised on Date of GST invoice for services rendered by our company, specifically for organising a Malaysia tour package for an end-customer, End-customer's name, for the travel period from Travel period.
2.It is submitted that neither M/s. Company name nor any of its Directors has any direct or indirect involvement with the complainant, Complainant's name. The transaction in question was conducted in the ordinary course of business between our company and Name of remitter. We are unaware of any issue concerning this payment and are willing to fully cooperate with the authorities to resolve the matter.
3.The freezing of the entire bank account is disproportionate, particularly since the complaint pertains only to a single transaction of ₹Disputed transaction amount (₹)/-. It is a settled legal principle that a freezing order ought to be limited to the disputed amount and should not extend to the entire account unless there is clear evidence of a direct nexus between the alleged offence and the entire account balance. In Rohit Kumar vs. State of NCT of Delhi Citation of Rohit Kumar case, it was held that the freezing of bank accounts should be limited to the disputed amount in order to prevent undue hardship and disruption of normal business operations. Furthermore, in State of Maharashtra vs. Tapas D. Neogy Citation of Tapas D. Neogy case, the Supreme Court emphasised that the freezing of accounts is justified only where a clear connection exists between the offence and the account.
4.The freezing of our account has severely impacted our business operations. As you are aware, all monetary transactions, including payments to vendors, disbursement of employee salaries and other operational expenditure, are routed through this account. With the account frozen, we are unable to meet our financial obligations, which is not only hampering our business but also affecting the livelihood of our employees.
In view of the facts stated above and the disproportionate impact of the freezing action, we respectfully request you to kindly defreeze the account immediately so as to enable us to carry on with our day-to-day business activities; or, in the alternative, to restrict the freeze to the disputed amount of ₹Disputed transaction amount (₹)/- until the investigation is concluded, thereby allowing us to continue our business without further disruption.
We trust that you will consider our request with urgency, given the significant financial and operational impact that the freezing of the account is causing. We reiterate our willingness to cooperate fully with the investigating authorities and look forward to a prompt resolution of this matter.
Thank you.
Yours sincerely,
Managing Director's name
Managing Director
Company name.
Company address,
Company address (PIN code).