Offer letter
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OFFER OF EMPLOYMENT
[ON THE LETTERHEAD OF THE COMPANY]
Company name
Company address
CIN: Company CIN
Date: Date of offer
Candidate's name
Candidate's address
Sub: Offer of employment for the position of Job title
Dear Candidate's name,
1.With reference to your application and the discussions you have had with us, we are pleased to offer you employment with Company name (the "Company") on the terms and conditions set out in this letter (the "Offer"). If you accept this Offer, you will be appointed as Job title on a full-time basis, reporting to Reporting manager's designation.
2.Probation. You will be on probation for a period of Probation period (months) months from your date of joining. The probation period may be extended by the Company at its sole discretion by written notice to you. Your services during probation may be terminated by the Company or by you with Notice period during probation (days) days' written notice or salary in lieu thereof.
3.Date of joining and place of work. Your proposed date of joining is Date of joining, and your initial place of work will be Place of work, subject to the Company's right to transfer you to any of its offices, works, sites or establishments in India.
4.Remuneration. Your annual cost to the Company will be up to ₹Annual CTC (₹) (Rupees Annual CTC in words only), inclusive of all components, statutory contributions and perquisites, subject to deduction of tax at source and other statutory deductions. The break-up of your remuneration is set out in Annexure A. The Company may review your remuneration periodically at its sole discretion; no review shall create any right to an increment or increase.
5.Benefits. You will be entitled to such leave, provident fund, gratuity, insurance and other benefits as are applicable to employees of the Company in accordance with the applicable law and the Company's policies, including:
•Paid leave days per annum days of paid leave per annum;
•contribution to the Employees' Provident Fund and other statutory funds as required by law;
•group medical / accident insurance as per the Company's group schemes then in force;
•such other benefits as the Company may provide under its policies from time to time.
6.Working hours. Your working hours and weekly offs will be governed by the Company's rules and the applicable provisions of the Code on Wages, 2019, the Occupational Safety, Health and Working Conditions Code, 2020 and other applicable law, as the case may be.
7.Confidentiality. During your employment and at all times thereafter, you shall not, without the prior written consent of the Company, disclose or use any confidential information of the Company, its group companies, clients or suppliers, whether or not marked confidential, except in the proper performance of your duties or as required by law. All documents, records, data and materials relating to the Company's business shall remain the sole property of the Company and shall be returned to the Company on termination of employment or earlier on demand.
8.Intellectual property. All intellectual property, inventions, works and materials created by you in the course of your employment or using the Company's resources shall vest solely in the Company, and you shall execute all documents and do all acts reasonably required to perfect the Company's rights therein.
9.Conflict of interest. During your employment you shall not, without the prior written consent of the Company, engage in any business, employment or activity that conflicts with your duties to the Company.
10.Nature of relationship. This Offer and your acceptance constitute an agreement of personal service and confidence. You shall not assign or otherwise deal with your rights or obligations under this Offer. Nothing in this letter constitutes a contract of employment for a fixed term unless expressly stated.
11.Conditions precedent. Your appointment is subject to:
(a)satisfactory verification of your educational, professional and antecedent records and of your previous employment, as applicable;
(b)your being medically fit for employment;
(c)your furnishing proof of age, qualifications, identity, address and experience to the Company's satisfaction;
(d)your not being barred or restricted from employment under any applicable law, order or agreement.
12.Termination. After confirmation, your employment may be terminated by either party with Notice period after confirmation (days) days' written notice or, in the case of the Company, payment of salary in lieu of notice. The Company may terminate your employment without notice for misconduct, fraud, dishonesty, breach of confidentiality or any other act inconsistent with your duties. Upon termination you shall cease to represent yourself as connected with the Company and shall return all Company property.
13.Governing law and jurisdiction. This Offer shall be governed by and construed in accordance with the laws of India, and the courts at City (jurisdiction) shall have exclusive jurisdiction.
14.This Offer, together with Annexure A and the Company's policies as amended from time to time, sets out the entire terms of the Offer and supersedes all prior discussions, representations and communications, whether written or oral. Any modification shall be valid only if in writing and signed by an authorised representative of the Company.
15.This Offer will remain open for acceptance until Offer validity date. If you wish to accept, please sign the copy of this letter in the space provided below and return it to us on or before that date, together with the documents listed in Annexure B.
We look forward to welcoming you to the Company.
For Company name
Signature block
| Authorised Signatory | Signatory name |
| Designation | Signatory designation |
I accept the Offer on the terms and conditions set out above.
| Signature |
| Name | Candidate's name |
| Date |
ANNEXURE A — REMUNERATION STRUCTURE
| Component | Amount (₹ per annum) |
|---|---|
| Basic salary | Basic salary (₹ per annum) |
| House rent allowance | House rent allowance (₹ per annum) |
| Special allowance / other allowances | Special allowance (₹ per annum) |
| Employer's contribution to provident fund | Employer's PF contribution (₹ per annum) |
| Gratuity provision (if applicable) | Gratuity provision (₹ per annum) |
| Variable pay / performance bonus (target, discretionary) | Variable pay (₹ per annum) |
| Total cost to company | Annual CTC (₹) |
Notes: The variable component is payable at the sole discretion of the Company based on performance and applicable policy. Statutory deductions (income-tax, provident fund, professional tax, and any other applicable deduction) will be made from the payable components.
ANNEXURE B — DOCUMENTS TO BE SUBMITTED ON JOINING
•Proof of identity and address (Aadhaar / PAN / passport, as applicable)
•PAN card and Aadhaar (for statutory registrations)
•Educational and professional certificates
•Relieving letter / experience certificates from previous employer(s)
•Latest salary slips (as applicable)
•Passport-size photographs: Number of photographs
•Bank account details for salary credit (cancelled cheque or bank letter)