4001. GENERAL POLICY AND STANDARDS

GENERAL POLICY AND STANDARDS 4001.1 Travel expenses are necessary, in general, to the effective operation of OAG and the District government. 4001.2 For specific employee travel expenses to be reimbursable by OAG, the expenses must be for: Travel deemed necessary for OAG and/or District government business, including travel for meetings and conferences; Travel deemed necessary for human capital development beneficial to OAG and the District government, including travel for employee training and seminars; and Emergency travel that interrupts travel approved for a purpose described in paragraphs (a) or (b) of this subsection. When incurring travel expenses, OAG employees shall be guided by principles of accountability, transparency, efficiency, and economy. In being guided by the principles of efficiency and economy, the following general standards shall apply: An employee traveling for OAG and/or District government purposes shall exercise the same care in incurring travel expenses that a prudent person of modest means would exercise if traveling on personal business. Expenses that would not be incurred by a prudent person of modest means shall not be authorized or reimbursed. Excessive costs (such as the use of unnecessary routes, extended stays, late fees, higher-level accommodations, and other expenses that are unnecessary or unjustified in the performance of official business) shall not be authorized and shall not be reimbursed. OAG shall limit the number of travelers (for example, participants at a conference) to the minimum necessary to accomplish the purpose of the travel. An employee must receive written authorization from their Division head, the Chief Deputy Attorney General, the Chief Operating Officer, or the Attorney General or their designee, as applicable under § 4017.2, before incurring any travel expense, unless circumstances beyond the control of the agency or employee make pre-authorization impractical. An employee shall be responsible for payment of all expenses over the reimbursement limits established in this chapter, all expenses not authorized by OAG, and all expenses that are otherwise not consistent with the provisions of this chapter or District or federal law. SOURCE: Final Rulemaking published at 73 DCR 010818 (July 31, 2026). District of Columbia Municipal Regulations Office of the Attorney General Personnel 6-C DCMR § 4001